Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a three (3) year Construction Administration / Construction Inspection (CA/CI) services agreement with PRIME AE Group, Inc. The Department of Public Utilities' project management team reviewed proposals from several local firms and is requesting City Council to authorize the award of an agreement with each of the three highest ranking firms.
Work to be performed by the firm includes, but is not limited to, construction inspection, coordinating with the contractor regarding contract documents, inquiries relevant to the project, schedule timelines, and review costs associated with change orders.
2. MULTI-YEAR CONTRACT:
This is a three (3) year agreement for fiscal years 2014 - 2016 and the Department anticipates requesting additional modifications to this agreement via legislation duly authorized by City Council.
This ordinance will authorize the expenditure of up to $901,989.52 for the following Division of Water projects:
General Construction (690549-100001 (aka 690236-100000
Regina Avenue Area Water Line Improvements (690549-100006 ) (aka 690236-100052 )
Bethel Road Booster Station Improvements (690549-100007 ) (aka 690473-100001 )
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Water Line Improvement projects:
The goal of these projects is to replace water lines that have a high break frequency. The new lines constructed under these projects should eliminate the pattern of frequent water line breaks and will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of these projects during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
Booster Station Project:
The utilization of the Bethel Booster Station will increase allowing the Division to meet peak demands of the northwest area of the water distribution system. This will also allow the Cleveland Booster Station (on north side of town), which is currently being utilized to the maximum capacity, to be utilized less. This would reduce risk and maintenance costs for this station.
4. FISCAL IMPACT: This Ordinance is contingent upon a cash transfer from Ordinance No. 1407-2014 within the Water Works Enlargement Voted Bonds Fund. An amendment to the 2014 Capital Improvements Budget will also be necessary.
5. CONTRACT COMPLIANCE INFO: 26-0546656| ASN | Expires 2/5/16
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
Title
To authorize the Director of Public Utilities to enter into a Construction Administration / Construction Inspection services agreement with PRIME AE Group, Inc.; to authorize a transfer and expenditure of up to $901,989.52 within the Water Works Enlargement Voted Bonds Fund for three Division of Water projects; and to authorize an amendment to the 2014 Capital Improvements Budget. ($901,989.52)
Body
WHEREAS, the Department of Public Utilities' project management team has a consistent and immediate demand for cost-effective Construction Administration and Construction Inspection services so that its capital improvements projects are completed in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary sewer and water infrastructures; and
WHEREAS, the Department undertook a successful Request for Proposal process in accordance with Section 329.12 of the Columbus City Codes in an effort to find three firms to provide an ongoing source of technical personnel to supplement existing city inspection personnel that are required to protect its customers' investment in its sanitary sewer and water infrastructures; and
WHEREAS, based upon an evaluation of the four proposals received for the three Construction Administration / Construction Inspection services agreements, for fiscal years 2014 - 2016, utilizing a predetermined criteria, a selection committee submitted the rankings to the Director of Public Utilities who determined that PRIME AE Group, Inc., DLZ Ohio, Inc., and Stantec Consulting Services, Inc. were the highest ranking firms capable of providing the required services; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to enter into a three-year Construction Administration / Construction Inspection services agreement with PRIME AE Group, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a professional engineering services agreement with PRIME AE Group, Inc., 3000 Corporate Exchange Drive, Columbus, Ohio 43231; for Construction Administration / Construction Inspection services for sanitary sewer and water improvement projects in accordance with the terms and conditions of the agreement on file in the office of the Division of Water's Distribution Engineering Section.
SECTION 2. That the said services shall be performed by PRIME AE Group, Inc. to the satisfaction of the Director of Public Utilities as well as the Administrators and Project Managers of the Divisions of Sewerage and Drainage and Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $901,989.52 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100000 (New Funding) | Water Main Rehab. | 606236 | -$300,000.00 (*receiving $240,138 from Ord. No. 1407-2014)
606 | 690236-100052 (New Funding) | Regina Ave. WL Imp's | 663652| -$301,989.52 (*receiving $2,324,640 from Ord. No. 1407-2014)
606 | 690473-100001 (New Funding) | Bethel Rd. Booster Sta | 664731 | -$300,000.00 (*receiving $2,324,640 from Ord. No. 1407-2014)
606 | 690549-100001 (New Funding) | General Constr. CA-CI | 605491 | +$300,000.00
606 | 690549-100006 (New Funding) | Regina Ave. WL CA-CI | 605496 | +$301,989.52
606 | 690549-100007 (New Funding) | Bethel Booster Sta. CA-CI | 605497 | +$300,000.00
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100000 (New Funding) | Water Main Rehab. | $309,904 | $9,904 | -$300,000
606 | 690236-100052 (New Funding) | Regina Ave. WL Imp's | $3,000,000 | $2,698,010 | -$301,990
606 | 690473-100001 (New Funding) | Bethel Rd. Booster Sta. | $3,000,000 | $2,700,000 | -$300,000
606 | 690549-100001 (New Funding) | General Constr. CA-CI | $0 | $300,000 | +$300,000
606 | 690549-100006 (New Funding) | Regina Ave. WL CA-CI | $0 | $301,990 | +$ 301,990
606 | 690549-100007 (New Funding) | Bethel Booster Sta. CA-CI | $0 | $300,000 | +$300,000
SECTION 5. That the expenditure of $901,989.52, or as much thereof as may be needed, be and the same is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Div. 60-09, OBL 3 6686, as follows:
Project No. | Project Name | OCA Code | Amount
690549-100001 (New Funding) | General Construction CA-CI | 605491 | $300,000.00
690549-100006 (New Funding) | Regina Ave. WL CA-CI | 605496 | $301,989.52
690549-100007 (New Funding) | Bethel Rd. Booster Sta. CA-CI | 605497 | $300,000.00
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.