Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with George J. Igel & Co., in the amount of $45,941.35, for the Parsons Avenue Water Plant (PAWP) Miscellaneous Improvements - Collector Well 103 (CW-103) Bank Stabilization Project, for the Division of Water.
This project is needed to remediate the riverbank erosion resulting from the drainage from PAWP Collector Well 103 and thereby stabilize the riverbank and ensure the stability of the Collector Well 103 facility. Work includes removing and disposing of fallen trees, brush and debris; performing limited excavation of the river bank to meet lines and grades; placing and anchoring geogrid and filter fabric; removing a portion of an existing 3" iron pipe drain; placing and grouting approximately 25 cubic yards of riprap; seeding and mulching disturbed areas, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Remediating the riverbank erosion will avoid eroding material from entering the water which is an environmental best management practice. There was no community outreach or input in the development of this project.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on June 4, 2014 from: George J. Igel & Co. - $45,941.35 and John Eramo & Sons - $82,685.00.
George J. Igel & Co.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $45,941.35.
Contract Compliance Number is 31-4214570 (expires 12/20/14, Majority).
Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Co.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. for the Parsons Avenue Water Plant Collector Well Bank Stabilization Project, for the Division of Water; to authorize a transfer and expenditure up to $45,941.35 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($45,941.35)
Body
WHEREAS, two bids for the Parsons Avenue Water Plant (PAWP) Miscellaneous Improvements - Collector Well 103 (CW-103) Bank Stabilization Project were received and publicly opened in the offices of the Director of Public Utilities on June 4, 2014; and
WHEREAS, the project will remediate the riverbank erosion resulting from the drainage from PAWP Collector Well 103 and thereby stabilize the riverbank and ensure the stability of the Collector Well 103 facility; and
WHEREAS, the lowest, best, most responsive and responsible bid was from George J. Igel & Co. in the amount of $45,941.35; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. for the Parsons Avenue Water Plant Collector Well 103 Bank Stabilization Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Parsons Avenue Water Plant Collector Well 103 Bank Stabilization Project with the lowest, best, most responsive, and responsible bidder, George J. Igel & Co., 2040 Alum Creek Drive, Columbus, Ohio 43207; in the amount of $45,941.35; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $45,941.35 within the Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690473-100004 (carryover) | Fisher Rd. Drain. B.S. Imp's | 664734 | -$45,941.35
606 | 690291-100000 (carryover) | PAWP Imp Facilities | 691291 | +$45,941.35
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690473-100004 (carryover) | Fisher Rd. Drain. B.S. Imp's | $46,271 | $329 | -$45,942
606 | 690291-100000 (carryover) | PAWP Imp Facilities | $1 | $45,943 | +$45,942
SECTION 5. That an expenditure up to $45,941.35 is hereby authorized for the Parsons Avenue Water Plant Collector Well 103 Bank Stabilization Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690291-100000 (carryover), OCA 691291, OL3 6623.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.