Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to enter into a contract with SHI International Corporation to provide Cobol software maintenance and support services. The City requires COBOL licensing and support for the City’s Income Tax software system. These services are being procured in accordance with section 329.06 of Columbus City Code, pursuant to solicitation SA004516. SHI is the lowest, responsive, responsible and best bidder. They are offering service for the period July 31, 2014 to July 31, 2015 on Sever for Cobol Support at $34,572.00 and term period from October 28, 2014 to July 31,2015 for Sever Express support at $2,684.00 for a combined total cost of $37,256.00. In accordance with the bid specifications, the City and SHI can renew the contract for two additional one year terms, by mutual agreement and approval of proper City authorities.
As a reseller of Microfocus COBOL software, SHI is required to include Microfocus licensing and support standard terms and conditions in their proposed agreement with the City. Given these additional terms, this ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City code.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain support for the City’s Income Tax revenue collection system.
FISCAL IMPACT:
In 2013, the Department of Technology under Ordinance 1822-2013 passed by City Council 07/22/2013 expended $185,000.00 for software licenses and support with Micro Focus (US) Inc The total cost of this ordinance is $37,256.00. Funds for this expense have been budgeted and are available within the Department of Technology (DoT), Information Services Division, Internal Services Fund 2014 budget.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: SHI International Corporation CC#:223009648 Expires: 10/29/2015
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