Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Travco Construction, Inc. in the amount of $2,195,281.00; for the 2014 Main Line Valve Replacements Project, Division of Water Contract Number 2080.
This project consists of replacing mainline water valves and appurtenances at various locations within the Columbus Water Distribution system.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The replacement valves will improve fire flows and water quality throughout the system by eliminating these artificial dead-ends, as well as allowing for quicker emergency responses and minimizing the size of shuts needed for system maintenance.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on June 4, 2014 from: Travco Construction - $2,195,291.00; John Eramo & Sons - $2,477,013.00; and Conie Construction - $2,557,500.00.
Travco Construction's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,195,281.00. Their Contract Compliance Number is 71-0948514 (expires 5/13/16, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Travco Construction, Inc.
4. FISCAL IMPACT: This Ordinance is contingent upon a cash transfer from Ordinance No. 1407-2014 within the Water Works Enlargement Voted Bonds Fund. An amendment to the 2014 Capital Improvements Budget will also be necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Travco Construction, Inc. for the 2014 Main Line Valve Replacements Project in an amount up to $2,195,281.00 for the Division of Water; to authorize a transfer and expenditure up to $2,195,281.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($2,195,281.00)
Body
WHEREAS, three bids for the 2014 Main Line Valve Replacements Project were received and publicly opened in the offices of the Director of Public Utilities on June 4, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Travco Construction, Inc. in the amount of $2,195,281.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the the 2014 Main Line Valve Replacements Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Travco Construction, Inc. for the 2014 Main Line Valve Replacements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 2014 Main Line Valve Replacements Project with Travco Construction, Inc., 4097 Venture Place, Groveport, Ohio 43125; in the amount of $2,195,281.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $2,195,281.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690518-100000 (New Funding) | Prof. Constr. Mgmt.-Supply | 606518 | -$1,799,999.96 (receiving $7,361,360 from Ord. No. 1407-2014)
606 | 690411-100004 (New Funding | Watershed Ind. Cons. Rvw. | 641104 | -$170,000.00 (receiving $131,730.00 from Ord. No. 1407-2014)
606 | 690236-100051 (New Funding) | Eastfield WL Imp's | 663651 | -$225,281.04 (receiving $2,092,176 from Ord. No. 1407-2014)
606 | 690395-100000 (New Funding) | Valve Renewal Program | 606395 | +$2,195,281.00
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690518-100000 (New Funding) | PCM-Supply | $2,157,000 | $357,000 | -$1,800,000
606 | 690411-100004 (New Funding | Watershed Ind. Cons. Rvw. | $170,000 | $0 | -$170,000
606 | 690236-100051 (New Funding) | Eastfield WL Imp's | $2,700,000 | $2,474,718 | -$225,282
606 | 690395-100000 (New Funding) | Valve Renewal Program | $0 | $2,195,282 | +$2,195,282
SECTION 5. That the expenditure of $2,195,281.00 is hereby authorized for the 2014 Main Line Valve Replacements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690395-100000 (New Funding), OCA 606395, Object Level Three 6629.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.