Explanation
Background:
Ordinance 0422-2012 authorized the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CourtView Justice Solutions, Inc. (“CJS”) for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court case management system.
This legislation authorizes the Municipal Court Clerk to modify the contract for the purchase of software licenses, maintenance and support, and professional services for electronic filing (“E-Filing system”).
E-Filing is a comprehensive system that incorporates a web based court document filing solution, a document imaging solution, an electronic document management system with workflow capability, and a case management system.
The E-Filing system will provide a web-based interface for various agencies (Franklin County Municipal Court, Franklin County Sheriff, Franklin County Public Defender, Columbus City Attorney, Columbus Police Department, etc.) and other users.
The Municipal Court Clerk and Court operates in a high volume, paper intensive environment. The nature of this environment requires the physical creation, transport, review, storage and retention of court records in a manner requiring single user interface with original documents at a given time. The E-Filing system will eliminate or reduce the need for producing and/or retaining volumes of paper documents; improve productivity; relieve manpower shortage; provide for more efficient access to case management; reduce storage space and improve case file security and confidentiality.
Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.
CJS is the sole source supplier of CourtView software and support services. The case management system is proprietary in nature. As such, the ori...
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