Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005541, BPO BPBLD06J) with WESCO Distribution Inc., which expires November 30, 2015. The purchase order will provide for Panduit data center equipment in support of the data center raised floor renovation project. The UTC provides the City with a minimum 20% discount off the list price of Panduit equipment, and WESCO is offering discounts in accordance with these terms. The total cost of this equipment purchase is $133,008.04.
This legislation will also authorize the Director of the Department of Finance and Management, on behalf of the DoT, to establish a purchase order from an existing UTC (FL005559, BPO BPCMP33H) with KLA Laboratories Inc., which expires June 30, 2015. The purchase order will provide for cabling equipment and services in support of the data center raised floor renovation project, in accordance with the equipment and labor rates agreed to in the UTC. The total cost of the equipment and services needed is $18,638.37. The total cost to be authorzied under this ordinance is $151,646.41.
This ordinance also authorizes the transfer of appropriation and cash from other projects within the Information Services Bonds Fund, and to amend the 2014 Capital Improvement Budget (CIB), passed by Columbus City Council March 31, 2014 via ordinance #0683-2014, to accommodate for the additional expenditure authorized by this ordinance.
CONTRACT COMPLIANCE:
WESCO Distribution Inc. CC#: 251723345 Expiration Date: 07/03/2015
KLA Laboratories, Inc. CC#: 380702321 Expiration Date: 03/06/2015
FISCAL IMPACT:
Approval of this ordinance will allow for the expenditure of $151,646.41, for the data center raised floor renovation project, utilizing WESCO Distribution Inc and KLA Laboratories Inc. Funding will be coming from multiple projects: Uninterruptable Power Supply (UPS) project #470046-100003 ($90,000.00), Mail Inserter project #470051-100000 ($31,046.55), Disaster Recovery Phase II project #470037-100000 ($20,312.65), Whittier Peninsula project #510041-100000 ($13,417.03) and Routing Equipment project #470046-100002 ($466.29) to the Facility Renovation Project #470031-100000. Sufficient funding in the amount of $151,646.41 is available in the Department of Technology, Information Services Division, Capital Improvement Fund.
EMERGENCY:
Emergency action is requested to expedite authorization of these purchase orders to initiate services from the suppliers at the earliest possible date.
Title
To amend the 2014 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects in the Department of Technology, Information Services Division, Capital Improvement Bond Fund; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish purchase orders from two existing Universal Term Contracts with WESCO Distribution Inc, for Panduit data center equipment and KLA Laboratories Inc., for cabling equipment and services in support of the data center raised floor renovation project; to authorize the expenditure of $151,646.41from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($151,646.41)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005541, BPO BPBLD06J) with WESCO Distribution Inc., for Panduit data center equipment in support of the data center raised floor renovation project with an expiration date of November 30, 2015 and;
WHEREAS, The UTC provides the City with a minimum 20% discount off the list price of Panduit equipment, and WESCO is offering discounts in accordance with these terms. The total cost of this equipment purchase is $133,008.04; and
WHEREAS, this legislation also authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing UTC (FL005559, BPO BPCMP33H) with KLA Laboratories Inc., for cabling equipment and services in support of the data center raised floor renovation project, in accordance with the equipment and labor rates agreed to in the UTC at a cost of $18,638.37 with an expiration date of June 30, 2015; and
WHEREAS, this ordinance authorizes the transfer of appropriation and cash from other projects within the Department of Technology Information Services Bonds Fund and will amend the 2014 Capital Improvement Budget (CIB), passed by Columbus City Council March 31, 2014, ordinance no. # 0683-2014, to accommodate for the additional expenditure authorized by this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Director of the Department of Finance and Management to establish purchase orders from existing UTCs with WESCO Distribution Inc. and KLA Laboratories Inc. for Panduit data center equipment, cabling equipment and services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish two purchase orders with the following vendors for Panduit data center equipment, cabling equipment and services in support of the data center raised floor renovation project utilizing two (2) existing Universal Term Contracts; WESCO Distribution Inc.- $133,008.04 and KLA Laboratories Inc. $18,638.37 for a total of $151,646.41.
SECTION 2: That the 2014 Capital Improvement Budget is hereby amended as follows to account for appropriations and transfer of funds between projects:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bonds Fund (carryover) #514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
47-02 Uninterruptable Power Supply (UPS):
470046-100003 /carryover /002 $90,000 $ -0- ( $90,000 )
47-02 Mail Inserter:
470051-100000 /carryover /002 $31,047 $ -0- ( $31,047 )
47-02 Disaster Recovery Phase II:
470037-100000 /carryover /002 $20,313 $ -0- ( $20,313 )
47-02 Whittier Peninsula:
510041-100000 /carryover /002 $13,417 $ -0- ( $13,417 )
47-02 Routing Equipment:
470046-100002 /carryover /002 $466 $ -0- ( $466 )
47-02 Facility Renovations:
470031-100000 /carryover /002 $ 466,600 $621,843 $155,243
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriations within the Information Services Bonds Fund as follows:
Transfer from:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Uninterruptable Power Supply (UPS)| Project Number: 470046-100003(Carryover) | OCA Code: 474603| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $90,000.00
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Mail Inserter| Project Number: 470051-100000 (Carryover) | OCA Code: 470051| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $31,046.55
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Disaster Recovery Phase II| Project Number: 470037-100000 (Carryover) | OCA Code: 470037| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $20,312.65
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Whittier Peninsula| Project Number: 510041-100000 (Carryover) | OCA Code: 470141| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $13,417.03
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Routing Equipment| Project Number: 470046-100002 (Carryover) | OCA Code: 475142| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $466.29
Transfer To:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Facility Renovations| Project Number: 470031-100000 (Carryover) | OCA Code: 470031| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $155,242.52
SECTION 4: That the expenditure of $151,646.41 or so much thereof as may be necessary is hereby authorized to be expended from:
WESCO Distribution Inc.- $133,008.04
KLA Laboratories Inc. $18,638.37
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: Facility Renovations| Project Number: 470031-100000 (Carryover) | OCA Code: 470031| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $151,646.41
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.