Explanation
Background:
This ordinance authorizes the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material and equipment in conjunction with Recreation and Parks existing park and playground improvements. These are unanticipated expenditures that may include, but are not limited to, items such landscaping, surveys, design, administrative fees, concrete, asphalt, equipment improvements, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Codes 329 and will not exceed $20,000.00 per job.
Emergency Justification:
Emergency action is requested to ensure that needed improvements are not delayed, keeping the impact on park users to a minimum and allowing safety issues that arise to be addressed in a timely manner.
Fiscal Impact:
$200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of these various expenditures. Contingent upon 2014 Bond Sale.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material, and equipment in conjunction with the Recreation and Parks Department's park and playground improvements 2014; to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($200,000.00) (AMENDED BY ORD. 1311-2015 PASSED 06/01/2015)
Body
WHEREAS, the City Auditor will set up a certificate in the amount of $200,000.00 for various expenditures for labor, material, and equipment in conjunction with the Recreation and Parks Department's park and playground improvements 2014; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Voted Bond Fund 702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to establish this Auditor Certificate so that improvements can be completed and open to the public during the outdoor season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material, and equipment in conjunction with the Recreation and Parks Department's park and playground improvements 2014.
SECTION 2. That the purchase of labor, materials and equipment is necessary for various unanticipated park improvements within the Recreation and Parks Department.
SECTION 3. That the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 6621 $200,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 6. Contracts will be entered into in compliance with the procurement provisions of Columbus City Codes 329 and will not exceed $20,000.00 per job.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest responsive and responsible and best bidder(s) to the Director of Recreation and Parks and or the Director of Finance and Management as per the terms of Columbus City Code 329.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.