Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with the Trucco Construction Company for the construction of the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project and to provide payment for construction administration and inspection services. These improvements will be performed in the Near North/University Community Planning Area.
The Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project consists of three parts. The first part of this project consists of Godown Road from Francisco Road to Bethel Road and will install sidewalks on both sides of street with ADA ramps and bus landings. The second part of this project consists of Weinland Park Community Mobility Plan Phase II and will install curb extensions and traffic signal improvements at the intersection of Indianola Avenue and 7th Avenue and a traffic circle at Indianola Avenue and 6th Avenue. The third part consists of Weinland Park Community Mobility Plan Phase III and will install curb extensions at the intersection of Indianola Avenue and 8th Avenue and curb extensions and landscaping at the intersection of Indianola Avenue and Euclid Avenue. Other such work may also be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 20, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on May 6, 2014, (five majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Trucco Construction Company $763,547.54 Powell, OH Majority
Shelly and Sands, Inc. $769,568.91 Columbus, OH Majority
Newcomer Concrete Services, Inc. $804,677.50 Norwalk, OH Majority
Decker Construction Company $829,574.92 Columbus, OH Majority
Columbus Asphalt Paving Inc. $836,523.27 Gahanna, OH Majority
Award is to be made to Trucco Construction Company as the lowest responsive and responsible and best bidder for their bid of $ 763,547.54. The amount of construction administration and inspection services will be $114,532.13. The total legislated amount is $878,079.67.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Trucco Construction Company is 311293605 and expires 5/30/16.
3. FISCAL IMPACT
Source of funds for this project is 2014 Department of Public Service bonds.
4. EMERGENCY DESIGNATION
Emergency action is requested in order for the project to commence as early as possible to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Trucco Construction Company and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project; to authorize the expenditure of up to $878,079.67 from the Local Transportation Improvement Fund; and to declare an emergency. ($878,079.67)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project; and
WHEREAS, the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd. will install sidewalks on both sides of the street with ADA ramps and bus landings, Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II will install curb extensions and traffic signal improvements at the intersection of Indianola Avenue and 7th Avenue and a traffic circle at Indianola Avenue and 6th Avenue, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project will install curb extensions at the intersection of Indianola Avenue and 8th Avenue and curb extensions and landscaping at the intersection of Indianola Avenue and Euclid Avenue; and
WHEREAS, bids were received on May 6, 2014, and tabulated on May 7, 2014, for the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project, and a satisfactory bid has been received; and
WHEREAS, Trucco Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project; and
WHEREAS, it is necessary to enter into contract with Trucco Construction Company; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100000 / Pedestrian Safety Improvements (Voted 2013) / $1,742,931.00 / ($170,472.00) / $1,572,459.00
704 / 590105-100070 / Godown Road Sidewalks-Francisco Road to Bethel Road (Voted 2013) / $0.00 / $124,789.00 / $124,789.00
704 / 590105-100105 / Weinland Park Community Mobility Program Phase 3 (Voted 2013) / $0.00 / $45,683.00 / $45,683.00
704 / 590105-100039 / Weinland Park Community Mobility Program (WPCMP) (Voted 2008) / $135,000.00 / (135,000.00) / $0.00
704 / 590105-100105 / Weinland Park Community Mobility Program Phase 3 (Voted 2008) / $0.00 / $135,000.00 / $135,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 591089 / $170,470.93
704 / 590105-100039 / Weinland Park Community Mobility Program / 06-6600 / 740539 / $135,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100070 / Godown Road Sidewalks-Francisco Road to Bethel Road / 06-6600 / 740570 / $124,788.67
704 / 590105-100105 / Weinland Park Community Mobility Program Phase 3 / 06-6600 / 741515 / $180,682.26
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Trucco Construction Company, 3046 Home Road, Powell, Ohio 43065, for the construction of the Pedestrian Safety Improvements - Godown Rd. Sidewalk -- Francisco Rd. to Bethel Rd., Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase II, and Pedestrian Safety Improvements -- Weinland Park Community Mobility Plan Phase III project in the amount of $763,547.54 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $114,532.13.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $878,079.67, or so much thereof as may be needed, is hereby authorized to be expended from Streets & Highways G.O. Fund, Fund 704 as follows:
Contract - $ 763,547.54
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100070 / Godown Road Sidewalks-Francisco Road to Bethel Road / 06-6631 / 740570 / $456,337.97
704 / 590105-100103 / Weinland Park Community Mobility Program Phase 2 / 06-6631 / 741513 / $150,094.56
704 / 590105-100105 / Weinland Park Community Mobility Program Phase 3 / 06-6631 / 741515 / $157,115.01
Inspection - $114,532.13
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100070 / Godown Road Sidewalks-Francisco Road to Bethel Road / 06-6687 / 740570 / $68,450.70
704 / 590105-100103 / Weinland Park Community Mobility Program Phase 2 / 06-6687 / 741513 / $22,514.18
704 / 590105-100105 / Weinland Park Community Mobility Program Phase 3 / 06-6687 / 741515 / $23,567.25
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.