Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with George J. Igel & Co., Inc. in the amount of $1,237,387.80; for the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project, Division of Water Contract Number 2003.
This project will provide slope stabilization measures for the northeast embankment along Smothers Road where the road crosses Hoover Reservoir to address a safety concern posed by a roadway embankment failure. The work will consist of excavating the portion of the embankment that has shifted, installation of rip rap and dump rock to provide stabilization along the affected area of the embankment, and all associated measures necessary to perform the work.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will address a safety concern posed by a roadway embankment failure at Smothers Road, one of only two access roads over the Hoover Reservoir, which is the main source of supply for the city's largest water plant, Hap Cremean Water Plant. Protecting the integrity of the Smothers Roadway embankment will help to provide safe and convenient public access across the Hoover Reservoir.
As this project is entering the construction stage, the Division of Water has been cooperating with the Department of Recreation and Parks and the Franklin and Delaware County Engineer's Offices to coordinate construction and has secured the necessary environmental permits from the U.S. Army Corp of Engineers to perform the work.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on June 11, 2014 from George J. Igel & Co., Inc. in the amount of $1,237,387.80.
Therefore, George J. Igel & Co.'s bid was deemed the lowest, best, most responsive and responsible in the amount of $1,237,387.80. Their Contract Compliance Number is 31-4214570 (expires 12/20/14, Majority). Additional information regarding the bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Co., Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with George J. Igel & Co., Inc. for the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project in an amount up to $1,237,387.80; for the Division of Water; to authorize a transfer and expenditure up to $1,237,387.80 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($1,237,387.80)
Body
WHEREAS, one bid for the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project was received and publicly opened in the offices of the Director of Public Utilities on June 11, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from George J. Igel & Co., Inc. in the amount of $1,237,387.80; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co., Inc. for the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project with George J. Igel & Co., Inc., 2040 Alum Creek Drive, Columbus, Ohio 43207; in an amount up to $1,237,387.80; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $1,237,387.80 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as indicated on attachment "ORD 1516-2014 Transfers".
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as indicated on attachment "ORD 1516-2014 Transfers".
SECTION 5. That the expenditure of $1,237,387.80 is hereby authorized for the Hoover Reservoir Erosion Control - Smothers Road Embankment Stabilization 2013 Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690006-100001 (carryover), OCA 606061, Object Level Three 6621.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said the project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.