Explanation
BACKGROUND: This ordinance authorizes the option to purchase Reflective Sign Sheeting Materials for the Department of Public Service, Division of Planning and Operations. The term of the proposed option contract will be through May 31, 2016 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005407. These materials are used in fabricating traffic signage that is installed along roadways throughout the city. The Purchasing Office opened formal bids on May 29, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005407). Twenty nine bids (29) were solicted. One bid was received.
The Purchasing Office is recommending award of one contract to the lowest, responsive bidder, 3M Company, CC#410417775, Expiration: 1/14/15.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action traffic sign materials will not be available and the efforts of the Department of Public Service to continue with roadway projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Service will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Reflective Sign Sheeting Materials from 3M Company.; to authorize the expenditure of one dollar to establish a contract from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the Department of Public Service has a need for Reflective Sheeting Materials for roadway sign project...
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