Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with Watershed Organic Landscape and Lawn Care for the Green Infrastructure Inspection and Maintenance Project (formerly known as the Bioretention Basin Inspection and Maintenance Services). The City of Columbus is committed to investing in green infrastructure. As part of this commitment, the City has built a number of bioretention basins in the right-of-way and/or on City owned property.
Bioretention basins are engineered, shallow depressions that treat stormwater runoff using pollutant removal mechanisms that function in natural ecosystems: settling, filtration, absorption, microbial breakdown and nutrient assimilation. Surface runoff is directed into the bioretention area where it temporarily ponds before infiltrating through mulch and a soil media planted with vegetation. The infiltrated water percolates into soils and, if necessary, enters a perforated underdrain that discharges into a water body or storm drain system.
The City is currently responsible for the maintenance of 4 sites with 46 basins located in the Riversouth area of downtown and 16 sites with 36 basins/wetlands and 15 swales located at Griggs, O'Shaughnessy and Hoover reservoirs. Each site may have multiple basins, swales, or other types of green infrastructures. Additional sites may be added in the future. All facilities are located in Franklin, Fairfield, and Delaware Counties. The primary requirements are to inspect the green infrastructure components and repair or replace them if necessary, and to provide general maintenance. The contractor will work with Watershed Maintenance staff when performing maintenance at the basins located at the reservoirs.
The Department of Public Utilities advertised Requests for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the pertinent provisions of Section 329, Columbus City Codes, 1959. Four hundred eighty-one (481) vendors (6 MBR, 29 M1A, 2 HL1, 16 F1, 4 AS1, 424 MAJ) were solicited (SA005225), and five (5) proposals (1 AS1, 4 MAJ) were received and opened on January 3, 2014. The evaluation and final ranking of the firm was based upon the criteria specified in the RFP and Watershed Organic Landscape and Lawn Care was determined to be the most qualified responder to provide the services for the Green Infrastructure Inspection and Maintenance Project. The current contract expires on August 31, 2014 and it is the intent of the Division that this contract be for a period of one (1) year beginning September 1, 2014 through and including August 31, 2015. The contract language allows for the option to renew annually for two (2) additional years on a year to year basis. Additional modifications will be required to incorporate additional green infrastructures into this contract as facilities are constructed and turned over to the City for maintenance. At this time, there is knowledge of another basin coming online in 2015 that is 2-3 times larger than any basins currently maintained, with other sites coming on line over the next several years.
SUPPLIER: Watershed Organic Landscape and Lawn Care (20-8300390), Expires June 19, 2016
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $50,000.00 is budgeted and needed for this purchase. This funding is estimated to cover the necessary work during the time period of 9/1/14 - 2/28/15. The current plan is to establish the balance of the funds required for the first year of the contract with 2015 monies.
$42,502.50 was spent in 2013
$11,050.00 was spent in 2012
Title
To authorize the Director of Public Utilities to enter into a contract with Watershed Organic Landscape and Lawn Care for the Green Infrastructure Inspection and Maintenance Project for the Division of Sewerage and Drainage, and to authorize the expenditure of $50,000.00 from the Stormwater Operating Fund. ($50,000.00)
Body
WHEREAS, the City of Columbus is committed to investing in green infrastructure, and
WHEREAS, as part of this commitment, the City has built a number of bioretention basins in the right-of-way and/or on city owned property, and
WHEREAS, the City is currently responsible for the maintenance of 4 sites with 46 basins located in the Riversouth area of downtown and 16 sites with 36 basins/wetlands and 15 swales located at Griggs, O'Shaughnessy and Hoover reservoirs. Each site may have multiple basins, swales, or other types of green infrastructures, and
WHEREAS, a need exists in the Department of Public Utilities for Green Infrastructure Inspection and Maintenance Project services (formerly known as the Bioretention Basin Inspection and Maintenance Services), and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in the pertinent provisions of Chapter 329, Columbus City Codes, 1959, and
WHEREAS, five (5) proposals were received and reviewed by the Department of Public Utilities on January 3, 2014, Solicitation SA005225 for the Green Infrastructure Inspection and Maintenance Project, and
WHEREAS, a contract is being established with Watershed Organic Landscape and Lawn Care based upon the proposal received, and
WHEREAS, this original contract language allows for a one (1) year contract with the option to renew the agreement for two (2) additional years on a year to year basis. The first year of the contract will be in effect for one year beginning September 1, 2014 through and including August 31, 2015, and
WHEREAS, additional modifications will be required to incorporate additional green infrastructures into this contract as facilities are constructed and turned over to the City for maintenance, and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage hereby requests this City Council to authorize the Director of Public Utilities to enter into contract for the Green Infrastructure Inspection and Maintenance Project with Watershed Organic Landscape and Lawn Care; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and is hereby authorized to enter into a contract with Watershed Organic Landscape and Lawn Care, 5332 Sharon Avenue, Columbus, Ohio 43214, for the Green Infrastructure Inspection and Maintenance Project for the Department of Public Utilities, in accordance with the terms and conditions as shown in the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $50,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Stormwater Operating Fund, Fund 675, Department 60-15, to pay the cost of this contract as follows:
OCA: 675002
Object Level 1: 03
Object Level 03: 3377
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.