Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Kone, Inc. for elevator maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division.
Formal bids (SA005421) were solicited and three companies submitted proposals on June 4, 2014, as follows (0 FBE, 0 MBE, *1 ASN):
Kone, Inc. $92,352.00
*Fujitec America, Inc. $106,000.00
Thyssen Krupp Elevator $115,812.00
The Facilities Management Division recommends the bid award be made to the most responsive and responsible bidder, Kone, Inc.
Emergency action is requested so that required maintenance and service on elevators is not delayed, ensuring no disruption in service, thereby protecting the safety of elevator users.
Kone, Inc. Contract Compliance No. 36-2357423, expiration date December 5, 2015.
Fiscal Impact: The cost of this contract is $92,352.00, plus a fixed contingency of $32,648.00, for a grand total of $125,000.00. The Facilities Management Division budgeted $150,000.00 in the 2014 General Fund Budget for elevator maintenance and service.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Kone, Inc. for elevator maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division; to authorize the expenditure of $125,000.00 from the General Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, it is necessary to enter into a contract with Kone, Inc. for maintenance and service of elevators; and
WHEREAS, said contract will provide service and maintenance in various city buildings under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Kone, Inc. for the maintenance and service of elevators, so that required maintenance and service on elevators is not delayed, ensuring no disruption in service, thereby protecting the safety of elevator users, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Kone, Inc. for elevator maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $125,000.00, or such much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $125,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.