Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Traffic Signal Installation - Dexter Falls at Hayden Run Road & Traffic Signal Installation - Tussing Road at Highland Park Drive project and to provide payment for construction administration and inspection services.
The work for which proposals are invited consists of: installing traffic signals at the intersections of Dexter Falls Road at Hayden Run Road (Community Planning Area 01) and Highland Park Drive at Tussing Road (Community Planning Area 24). Included in this work will be the installation of strain poles, pedestal poles, pull boxes, video detection system, curb ramps, and modifications to a Shared Use Path, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 4, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 17, 2014, (three majority, one FBE) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
U.S. Utility Contractor Company, Inc. $298,165.87 Columbus, OH FBE
M P Dory Co $298,967.14 Columbus, OH Majority
Complete General Construction Company $300,748.00 Columbus, OH Majority
Asplundh Construction Corporation $334,128.48 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $300,748.00 because neither U.S. Utility Contractor Company, Inc. nor M P Dory Co met the definition of "environmentally preferable" as set forth in Columbus City Code Section 329.31(b) at the time of bid submission. The amount of construction administration and inspection services will be $45,112.20.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382 and expires 10/3/15.
3. FISCAL IMPACT
Funding in the amount of $345,860.20 is available for this project within the Streets and Highways G.O. Bond Fund, No. 704. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary work to commence as early as possible to ensure the safety of the traveling public.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to appropriate the sum of $757,331.05 within the Streets and Highways Bond Fund; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction administration and inspection services in connection with the Traffic Signal Installation - Dexter Falls at Hayden Run Road & Traffic Signal Installation - Tussing Road at Highland Park Drive project; to authorize the expenditure of up to $345,860.20 from the Streets and Highways Bonds Fund; and to declare an emergency. ($345,860.20)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Traffic Signal Installation - Dexter Falls at Hayden Run Road & Traffic Signal Installation - Tussing Road at Highland Park Drive project; and
WHEREAS, work on this project consists of installing traffic signals at the intersections of Dexter Falls Road at Hayden Run Road and Highland Park Drive at Tussing Road; and
WHEREAS, bids were received on June 17, 2014, and tabulated on June 18, 2014, for the Traffic Signal Installation - Dexter Falls at Hayden Run Road & Traffic Signal Installation - Tussing Road at Highland Park Drive project, and a satisfactory bid has been received; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Traffic Signal Installation - Dexter Falls at Hayden Run Road & Traffic Signal Installation - Tussing Road at Highland Park Drive project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 530052-100000 / Morse Road Area Investment (Voted Carryover) / $6,280 / $757,331 / $763,611 (to match cash)
704 / 530052-100000 / Morse Road Area Investment (Voted Carryover) / $763,611 / ($345,861) / $417,750
704 / 540007-100041 / Traffic Signal Installation - Dexter Falls at Hayden Run Road (Voted Carryover) / $0 / $345,861 / $345,861
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $757,331.05 within the Streets and Highways G.O. Bond Fund, 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100000 / Morse Road Area Investment / 06-6600 / 591250 / $757,331.05
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100000 / Morse Road Area Investment / 06-6600 / 591250 / $345,860.20
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100041 / Traffic Signal Installation - Dexter Falls at Hayden Run Road / 06-6600 / 740741 / $345,860.20
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the construction of the Traffic Signal Installation - Dexter Falls at Hayden Run Road & Traffic Signal Installation - Tussing Road at Highland Park Drive project in the amount of $300,748.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $45,112.20.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of up to $345,860.20 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract - $300,748.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100041 / Traffic Signal Installation - Dexter Falls at Hayden Run Road / 06-6631 / 740741 / $300,748.00
Inspection - $45,112.20
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100041 / Traffic Signal Installation - Dexter Falls at Hayden Run Road / 06-6687 / 740741 / $45,112.20
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.