Explanation
This ordinance authorizes the Director of Public Utilities to modify an existing contract for tree trimming and removal services required by the Division of Water. This is the third modification of the contract and is to add additional funding for the Division of Water only. This modification does not extend the length of the contract. The Division of Water requires additional funding for the removal of a large number of dead and diseased trees along city properties; the majority of which have been damaged by the emerald ash borer blight. The city desires to cut down dead or diseased trees in order to preserve public and private property, to reduce risk of injury from falling trees or limbs, and to support the growth of healthy, native trees.
A request for bids was advertised in the City Bulletin (SA004661) and only one bid was received and opened by the Director of Public Utilities on November 14, 2012. The bid was evaluated and an award was recommended to Asplundh Tree Expert Co. as the lowest, responsive and responsible bid received. The contract was awarded for a two-year period. This legislation authorizes the expenditure of an additional $40,000.00 during the second year of the contract. The length of the contract is not affected by this modification. The Contract Compliance Number for Asplundh Tree Expert Co. is 23-1277550, expires 10/22/2014.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification #3 is $40,000.00. Total amount of the contract including this modification is $864,000.00
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This legislation is to encumber the funds necessary for tree trimming and removal services to improve the area around city properties by removing dead and diseased trees, to reduce risk of injury from potential danger of falling trees or limbs.
3. Reason other procurement proces...
Click here for full text