Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Fleet Management Division with Superior Petroleum LLC to assess, repair and remediate the City fuel and generator site locations. The original contract was established pursuant to Solicitation SA#004562, and authorized under the authority of Ordinance No. 1188-2012, passed July 7, 2012. It was later modified and extended under the authority of Ordinance No. 2451-2012. The Finance and Management Department, Fleet Management Division is in the process of re-bidding for citywide fuel tank management services. This contract modification is necessary to provide bridge funding until such time as a new contract is procured and established later in 2014.
Emergency action is requested so that Fleet Management can address emergency repairs and/or renovations to capital assets. This is of special consideration given the need for Fleet Management to assess, repair and remediate the City's fuel and generator site locations.
Contract Compliance Number is 26-0729154. Expires 6/26/16
Fiscal Impact: The cost of this modification is $75,000.00 and sufficient appropriation exists within the Fleet Management Capital Fund to fund this modification.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Fleet Management Division with Superior Petroleum LLC in order to continue the City's Fuel Tank Management Initiative, which involves the assessment, repair and remediation of City fuel and generator site locations; to authorize the expenditure of $75,000.00 from the Fleet Management Capital Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, pursuant to the formal bid for fuel tank management, SA#004562, Superior Petroleum LLC was deemed the lowest, responsible, and responsive bidder and was established under the authority of Ordinance No. 1188-2012, passed July 7, 2012; and
WHEREAS, the Finance and Management Director entered into contract with Superior Petroleum LLC for assessment, repair and remediation of the City fuel and generator site locations; and
WHEREAS, it is necessary to modify and extend a contract with Superior Petroleum LLC in order to continue the Fuel Tank Management program for assessment, repair and remediation of City fuel and generator site locations; and
WHEREAS, the Finance and Management Department, Fleet Management Division is in the process of re-bidding for citywide fuel tank management services. This contract modification is necessary to provide bridge funding until such time as a new contract is procured and established later in 2014.
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Superior Petroleum LLC so that the Fleet Management Division can assess, repair and remediate various City fuel and generator site locations; thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract on behalf of the Fleet Management Division with Superior Petroleum for assessment, repair and remediation of City fuel and generator site locations.
SECTION 2. That the expenditure of $75,000, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Capital Project #: 550005-100000 (Fuel Tank Management)
Fund: 513
Sub-Fund: 002
OCA: 513050
OL1: 06
OL3: 6621
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.