Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with Sutphen Corporation for repair of Fire Ladder #28 on behalf of the Division of Fire.
The apparatus needing repair is an American LaFrance Ladder Truck which was purchased in 2008 and has a life expectancy of at least fifteen years. The Tiller Fire Truck was struck in the middle damaging a few custom compartments that need to be completely replaced. The brass tag number associated with this vehicle is 23053. The City has a Universal Term Contract with Sutphen Corporation (FL005835) for vehicle repairs.
Sutphen Corporation Contract Compliance Number: 31-0671786, expires 03/19/2015
EMERGENCY ACTION is requested so that repairs can begin immediately. This unit cannot be placed back into service until the necessary repairs have been completed.
FISCAL IMPACT: This ordinance authorizes the appropriation and expenditure of $60,000.00 with Sutphen Corporation for repairs needed on Fire Ladder #28. Capital funds are available within the Gov'l B.A.B.s (Build America Bonds) Fund and the Safety G.O. Bonds Fund for these repairs.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer various funds within the Gov'l B.A.B.s (Build America Bonds) Fund and the Safety G.O. Bonds Fund; To authorize the Finance and Management Director to establish a purchase order with Sutphen Corporation for the repair of Fire Ladder 28; to authorize the appropriation and expenditure of $60,000.00 from the Gov'l B.A.B.s (Build America Bonds) Fund and the Safety G.O. Bonds Fund Safety G.O. Bonds Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, various repairs are needed to Fire Ladder 28 in order for the unit to be placed back into service; and
WHEREAS, Capital Funds will be used for these repairs due to the significant dollar amount needed, the useful life of the capital asset, and the availability of funds within the Gov'l B.A.B.s (Build America Bonds) Fund and the Safety G.O. Bonds Fund; and
WHEREAS, Sutphen Corporation is a UTC vendor best suited to complete the necessary repairs, and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Gov'l B.A.B.s (Build America Bonds) Fund and the Safety G.O. Bonds Fund to ensure that sufficient funds are available in the correct areas of expense; and
WHEREAS, an emergency exists in the usual daily operation of the Finance & Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order with Sutphen Corporation for repair of Fire Ladder #28 so that the unit may be placed back into service as soon as possible, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Facility Renovations (voted carryover)|340103-100000|$1|$18,135|$18,134 (enc. cancellation)
Fire Facility Renovations (voted carryover)|340103-100000|$18,135|$0|($18,135)
Fire Apparatus Replacement (voted carryover)|340101-100003|$0|$18,135|$18,135
FUND 701
Safety Cameras (unvoted carryover)|310003-100000|$29,343|$0|($29,343)
Sirens (unvoted carryover)|310106-100000|$10,876|$0|($10,876)
Police-Fire Comp Aided Dispatch (voted carryover)|320016-100000|$19,041|$17,395|($1,646)
Fire Apparatus Replacement (unvoted carryover)|340101-100003|$0|$40,219|$40,219
Fire Apparatus Replacement (voted carryover)|340101-100003|$0|$1,646|$1,646
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Gov'l B.A.B.s (Build America Bonds) Fund and the Safety G.O. Bonds Fund as follows:
FROM:
Dept/Div: 30-04| Fund: 746|Project Number: 340103-100000|Project Name: Fire Facility Renovations (voted carryover)|OCA Code: 710103|OL3: 6652|Amount $18,135.00
TO:
Dept /Div: 30-04| Fund: 746|Project Number: 340101-100003|Project Name: Fire Apparatus Replacement (voted carryover)|OCA Code: 763403|OL3: 6652|Amount $18,135.00
FROM:
Dept/Div: 30-01| Fund: 701|Project Number: 310003-100000|Project Name: Safety Cameras (unvoted carryover)|OCA Code: 701003|OL3: 6652|Amount $29,343.00
Dept/Div: 30-01| Fund: 701|Project Number: 310106-100000|Project Name: Sirens (unvoted carryover)|OCA Code: 701106|OL3: 6652|Amount $10,875.98
Dept/Div: 30-02| Fund: 701|Project Number: 320016-100000|Project Name: Police-Fire Comp Aided Dispatch (voted carryover |OCA Code: 701016|OL3: 6652|Amount $1,646.02
TO:
Dept /Div: 30-04| Fund: 701|Project Number 340101-100003|Project Name - Fire Apparatus Replacement (voted carryover)|OCA Code: 713403|OL3: 6652|Amount $41,865.00
SECTION 3. That the Finance and Management Director is hereby authorized to establish a purchase order with Sutphen Corporation for repair of Fire Ladder #28, in accordance with contract FL005835.
SECTION 4. That the expenditure of $60,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 746
Project: 340101-100003
OCA: 763403
Object Level 1: 06
Object Level 3: 6652
Amount: $18,135.00
Dept/Div: 30-04
Fund: 701
Project: 340101-100003
OCA: 713403
Object Level 1: 06
Object Level 3: 6652
Amount: $41,865.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the monies in the foregoing Section 4 shall be paid upon order of the Director of the Department of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.