Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to pay $14,909.38 to the Mid-Ohio Regional Planning Commission for Round 27 staff costs.
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee. This committee provides input and makes recommendations to the Ohio Public Works Commission for fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. Funding awards are made in rounds. MORPC's cost to serve as staff for each round is prorated to local jurisdictions based upon the total funds ultimately awarded to each jurisdiction.
The Department of Public Service, Division of Design and Construction, was awarded a total of $5,924,516.00 in FY2013 for the following Round 27 projects: E. Fifth/Cleveland Avenue Roadway Improvements; 18th Street from Livingston to Mooberry Roadway Improvements; and Operation Safewalks Joyce Avenue Phase 2. The Division's share of the administrative cost as determined by MORPC is 0.2516556424% of this total, or $14,909.38. The expenditure of this amount is authorized by this legislation.
2. FISCAL IMPACT
Funds in the amount of $14,909.38 are available for this invoice in the Streets and Highways Bond Fund within the Department of Public Service.
3. EMERGENCY DESIGNATION
Emergency action is requested to authorize this expenditure as soon as possible in order to promote and be consistent with accurate accounting practices.
Title
To authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for staff support services rendered in connection with the State Capital Improvement Program and Local Transportation Improvement Program for the Division of Design and Construction; to authorize the expenditure of $14,909.38 from the Streets and Highways Bond Fund; and to declare an emergency. ($14,909.38)
Body
WHEREAS, the City was awarded grant funding from Ohio Public Works Commission infrastructure programs during Round 27; and
WHEREAS, the City agreed to pay up to 1% of the award amount in administrative fees when the City accepted the grants; and
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the State Capital Improvement Program and the Local Transportation Improvement Program, Round 27; and
WHEREAS, the cost of these services is assessed as a percentage of funds awarded to the City of Columbus, Department of Public Service, Division of Design and Construction; and
WHEREAS, the Department of Public Service has received an invoice from MORPC in the amount of $14,909.38 for administrative services for Round 27; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this expenditure needs to be authorized as soon as possible in order to promote and be consistent with accurate accounting practices thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to make payment of $14,909.38 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, Ohio, 43215, for staff support services rendered in connection with Round 27 of the State Capital Improvement and Local Transportation Improvement Programs for the Division of Design and Construction.
SECTION 2. That for the purpose of paying the cost of the contract the sum of $14,909.38 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100001 / NCR - Milo Grogan(Fifth Ave) Improvements / 06-6631 / 745801 / $8,796.53
704 / 440104-100008 / Roadway Improvements - 18th Street / 06-6631 / 741048 / $5,367.38
704 / 590955-100006 / Operation Safewalks - Marion Road / 06-6631 / 745506 / $745.47
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.