Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the replacement of the existing cooling tower at the Municipal Court Building at 375 South High Street.
The Municipal Court Building is currently being designed for a phased renovation project; however, it was determined that an existing cooling tower has significantly deteriorated due to its age and working condition.
Formal bids were solicited and two companies submitted bids on June 13, 2014, as follows (0 FBE, 0 MBE):
Farber Corporation $361,000.00
Kirk Williams Company $551,000.00
The Office of Construction Management recommends the bid award be made to the most responsible and responsive bidder, Farber Corporation.
Emergency action is requested to allow this work to begin as quickly as possible so as to replace the unit before a total failure and significant inconvenience to building occupants and visitors.
Farber Corporation Contract Compliance No. 31-0746886, expiration date September 11, 2015.
Fiscal Impact: The cost of this contract is $371,000.00, which includes a contingency of $10,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the replacement of the cooling tower for the Municipal Court Building at 375 South High Street; to authorize the expenditure of $371,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($371,000.00)
Body
WHEREAS, formal bids were solicited and two companies responded; and
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract with Farber Corporation for replacement of the cooling tower at the Municipal Court Building, located at 375 South High Street; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Farber Corporation for the replacement of the cooling tower at the Municipal Court Building, located at 375 South High Street, to allow this project to proceed as quickly as possible so as to replace the unit before its total failure, thereby providing necessary services to Facility occupants and visitors, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for replacement of the cooling tower at the Municipal Court Building, located at 375 South High Street.
SECTION 2. That the expenditure of $371,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570043-1000025
OCA Code: 734325
Object Level 1: 06
Object Level 3: 6620
Amount: $371,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.