Explanation
This ordinance authorizes the City Auditor to set up a certificate in the amount of $50,000.00 for various expenditures for labor, material and equipment in conjunction with Recreation and Parks existing golf course improvements. These are unanticipated expenditures that may include, but are not limited to, items such as landscaping, surveys, design, administrative fees, concrete, asphalt, equipment improvements, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329 and will not exceed $20,000.00 per job.
Emergency Justification:
Emergency action is requested to ensure that needed improvements are not delayed, keeping the impact on golf course customers to a minimum and allowing safety issues that arise to be addressed in a timely manner.
Fiscal Impact:
$50,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $50,000.00 for various expenditures for labor, material, and equipment in conjunction with Recreation and Parks golf course improvements; to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund; to amend the 2014 Capital Improvement Budget; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $50,000.00 for various expenditures for labor, material, and equipment in conjunction with Recreation and Parks golf course improvements; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding locations for the various expenditures for labor, material, and equipment in conjunction with Recreation and Parks golf course improvements; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 702; and
WHEREAS, contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329 and will not exceed $20,000.00 per job; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to establish this auditor certificate so that needed improvements are not delayed, keeping the impact on golf course customers to a minimum and allowing safety issues to be addressed; and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of labor, materials and equipment is necessary for various unanticipated golf course improvements within the Recreation and Parks Department.
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510429-100001; Golf - Equipment Replacements; $0 (SIT Supported)
Fund 702; 510429-100004; Golf - Hard Surface Improvements; $0 (SIT Supported)
Fund 702; 510429-100016; Golf - Misc. Grounds Improvements; $0 (SIT Supported)
Fund 712; 510429-100001; Golf - Equipment Replacements; $200,000 (SIT Supported)
Fund 712; 510429-100004; Golf - Hard Surface Improvements; $70,000 (SIT Supported)
Fund 712; 510429-100016; Golf - Misc. Grounds Improvements; $50,000 (SIT Supported)
Fund 702; 510429-100004; Golf - Hard Surface Improvements; $1 (Voted Carryover)
Fund 702; 510429-100017; Golf - General Facility Improvements; $0 (Voted Carryover)
Fund 746; 510429-100017; Golf - General Facility Improvements; $0 (Voted Carryover)
AMENDED TO:
Fund 702; 510429-100001; Golf - Equipment Replacements; $200,000 (SIT Supported)
Fund 702; 510429-100004; Golf - Hard Surface Improvements; $70,000 (SIT Supported)
Fund 702; 510429-100016; Golf - Misc. Grounds Improvements; $50,000 (SIT Supported)
Fund 712; 510429-100001; Golf - Equipment Replacements; $0 (SIT Supported)
Fund 712; 510429-100004; Golf - Hard Surface Improvements; $0 (SIT Supported)
Fund 712; 510429-100016; Golf - Misc. Grounds Improvements; $0 (SIT Supported)
Fund 702; 510429-100004; Golf - Hard Surface Improvements; $850 (Voted Carryover/Encumbrance Cancellations)
Fund 702; 510429-100017; Golf - General Facility Improvements; $1,844 (Voted Carryover/Encumbrance Cancellations)
Fund 746; 510429-100017; Golf - General Facility Improvements; $94 (Voted Carryover/Encumbrance Cancellations)
SECTION 3. That the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510429-100016 (Golf - Misc. Grounds Improvements) 702016 6621 $50,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329 and will not exceed $20,000.00 per job.
SECTION 8. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and/or the Director of Finance and Management.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.