Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Smith Roofing and Sheet Metal, LLC for the removal, replacement and repairs to the roof system at Lazelle Woods Recreation Center, the removal and reinstallation of the roof system at Blackburn Recreation Center and the removal and replacement of new shingles at the Raymond Memorial Golf Course clubhouse.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 30, 2014 and received by the Recreation and Parks Department on June 17, 2014. Bids were received from the following companies:
Status Bid Amount
Smith Roofing MAJ $740,450
JB Roofing MAJ $760,880
E. Lee Construction MAJ $777,510
After review the proposals that were submitted, it was determined that Smith Roofing and Sheet Metal was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: Smith Roofing and Sheet Metal, LLC
Vendor Address: 2137 Parkwood Ave, Columbus, OH 43219
Vendor Contact Name and Phone: Bob Bartels 614-447-8293
Contract Compliance Number: 270828913
Contract Compliance Expiration Date: October 7, 2015
Number of Columbus Based Employees: 10+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season in order to finish as much as possible before next winter.
Fiscal Impact:
$810,000.00 is budgeted and available in the Recreation and Parks Voted Bond Funds 702, 712, and 746 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Smith Roofing and Sheet Metal, LLC for the Roof Renovations 2014 project; to authorize the expenditure of $740,450.00 with a contingency of $69,550.00 for a total of $810,000.00 from the Recreation and Parks Voted Bond Funds; and to declare an emergency. ($810,000.00)
Body
WHEREAS, bids were received on June 17, 2014 for the Roof Renovations 2014 project and will be awarded to Smith Roofing and Sheet Metal, LLC on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding locations for the Roof Renovations 2014 project; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that critical roof renovations can be completed during this construction season prior to winter; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the Director of Recreation and Parks is hereby authorized to enter into contract with Smith Roofing and Sheet Metal, LLC for the Roof Renovations 2014 Project.
SECTION 5. That the expenditure of $810,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Funds 702, 712, and 746 as follows:
Fund 702:
Project OCA Code O.L. 3 Amount
510429-100017 (Golf - General Facility Improvements) 722917 6621 $1,844.00
510035-100024 (Roof Improvements) 723524 6621 $690,000.00
Fund 712:
Project OCA Code O.L. 3 Amount
510429-100017 (General Golf Facilities) 712917 6621 $118,062.00
Fund 746:
Project OCA Code O.L. 3 Amount
510429-100017 (Golf - General Facility Improvements) 742917 6621 $94.00
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.