Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with MEC, Inc. for the demolition of the old Pro Shop and Maintenance Buildings and site preparation at the old Walnut Hill Golf Course. This golf course has been closed and the property is being turned into a neighborhood park. This work will complete the initial phase of this transformation. Recreation and Parks staff will meet with community members during the summer of 2014 to gather input for amenities they would like to see in the park. Walnut Hill Park improvements should begin in 2015 if funding allows.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on June 6, 2014 and received by the Recreation and Parks Department on June 24, 2014. Bids were received from the following companies:
Status Bid Amount
MEC MAJ $74,486
Dore & Assoc MAJ $97,200
Tyevco MAJ $136,400
Evans Landscaping MAJ $172,179
Master Renovations MAJ $197,000
Central Ohio Building MAJ $250,000
Bezalel Construction MBE $373,920
After review the proposals that were submitted, it was determined that MEC, Inc. was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: MEC, Inc.
Vendor Address: 4708 Angola Road, Toledo, OH 43615
Vendor Contact Name and Phone: David Bruhl 419-382-9200
Contract Compliance Number: 341404108
Contract Compliance Expiration Date: June 19, 2016
Number of Columbus Based Employees: 0
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. Certain aspects of the construction need to be completed before winter in order to allow for seeding to establish prior to future improvement work.
Fiscal Impact:
$81,986.00 is budgeted and available in the Recreation and Parks Permanent Improvement Fund 747 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with MEC, Inc. for the Walnut Hill Park Facility Demolition Project; to authorize the expenditure of $74,486.00 with a contingency of $7,500.00 for a total of $81,986.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($81,986.00)
Body
WHEREAS, bids were received on June 24, 2014 for the Walnut Hill Park Facility Demolition Project and will be awarded to MEC, Inc. on the basis of lowest, best, responsible and responsive bidder; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that certain necessary aspects of construction can be completed before winter to keep project on schedule; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the Director of Recreation and Parks is hereby authorized to enter into contract with MEC, Inc. for the Walnut Hill Park Facility Demolition Project.
SECTION 5. That the expenditure of $81,986.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project: OCA Code Object Level 3 Amount
510025-100005 (Far East Parkland Donations) 510905 6621 $81,986.00
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.