Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola Corporation for the upgrade of the City of Columbus 800MHz Radio System from an Analog to a Digital System. The Public Safety Radio System is used as a primary source of communications from the Department of Public Safety's dispatch center to public safety units in the field, for internal communications of public safety units, and for interoperability communications between federal, state, and other local public safety agencies. The system aids the dispatchers by transmitting critical information by voice signal to public safety radio users in the field. The City first installed the 800 MHz Radio System in April 1992 and upgraded the infrastructure with Federal Grant Funds in 2006. This upgrade will bring the radio system up to the most current industry standard of public safety radio systems and allow the City of Columbus to retain the level of interoperability communications with its partners who have upgraded to the P-25 Digital System.
This contract is phase one of a two phase upgrading process that will involve the building out of the equipment, engineering of the radio infrastructure and testing of all equipment at the manufacturer's facility. Phase two will incorporate the installation of all new infrastructure at the city of Columbus' 800MHz Sites, connectivity of the sites and system to the State of Ohio's system, testing and migration of all agencies to the new infrastructure.
Bid Information: Motorola is the only known provider of the required upgrade for their 800MHz Radio System and, therefore, Support Services is requesting the purchase under sole source provisions.
Contract Compliance: Contract Compliance Number # 361115800 - Expires: January 24, 2016.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the City's 800 MHz Radio System Infrastructure.
FISCAL IMPACT: This ordinance authorizes an expenditure of $11,494,403.00 from Public Safety's Voted Bond Funds to enter into contract with Motorola Corporation for Phase One of the P-25 Digital Upgrade of the City's 800MHz infrastructure. Funds for the first phase of this upgrade is budgeted in Public Safety's 2014 Capital Improvement Budget.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola Corporation for the first phase of upgrading the City's 800MHz radio system from an Analog to a P-25 Digital system in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $11,494,403.00 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($11,494,403.00)
Body
WHEREAS, the Division of Support Services is responsible for the Police and Fire communications systems; and
WHEREAS, the City of Columbus' current 800MHz Radio System needs upgraded to bring the radio system up to the most current industry standard; and
WHEREAS, the Division of Support Services has a need to enter into contract with Motorola for phase one of a P-25 Digital upgrade to the Police and Fire 800 MHz Radio Infrastructure; and
WHEREAS, Motorola is the only known company that can provide this upgrade for these systems; and
WHEREAS, this contract is being entered into under the Sole Source Provision provided in Chapter 329 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract to ensure the continued operation and maintenance of the City's 800 MHz Radio System Infrastructure, thereby preserving the public peace, health, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with Motorola for the P-25 Upgrade to the Police and Fire 800 MHz Radio Infrastructure System;
SECTION 2. That this agreement is made in accordance with the Sole Source provision of Chapter 329 of the Columbus City Code.
SECTION 3. That the expenditure of $11,494,403.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
OCA Code: 710109
Object Level: 06
Object Level 3: 6644
Project: 320001-100009
Amount $11,494,403.00
SECTION 4. That the funds necessary to carryout the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.