BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Strand Associates, Inc. for professional engineering services for the Sewer Maintenance Operations Center (SMOC) Facility Stormwater Improvements. The purpose of this project is to perform the requisite investigation, evaluation, formulation and design work to produce fully independent construction documents for the installation of green infrastructure (GI) technologies and other related activities and/or documents necessary for project completion of mitigating stormwater issues at SMOC.
ENGINEERING CONTRACT AWARD: Strand Associates was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals (RFPs)". The RFPs were sent to Strand Associates, CHA, Coldwater Consulting, Prime Engineering, and Williams Creek Consulting.
Upon review of the proposals, the bidder was ranked using criteria specified in the City Code, and more specifically: Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce. Based upon these criteria, Strand Associates was selected for this project. Their Contract Compliance Number is 39-1020418, expires 10/9/2015, MAJ.
FISCAL IMPACT: This legislation includes $349,829.39 for mitigating Stormwater issues at SMOC as directed by the Project Engineer, which will be paid from the Storm Sewer Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Strand Associates, Inc. for the Sewer Maintenance Operations Center (SMOC) Facility Stormwater Improvements for the Division of Sewerage and Drainage and to authorize the transfer of $349,829.39 within the Storm Sewer Bonds Fund; to amend the 2014 Capital Improvements Budget and to authorize the expenditure of $349,829.39 within the Storm Sewer Bonds Fund. ($349,829.39).
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WHEREAS, Requests for Proposals were sent to Strand Associates, CHA, Coldwater Consulting, Prime Engineering, and Williams Creek Consulting for engineering services for the SMOC Facility Stormwater Improvements; and
WHEREAS, Proposals from Strand Associates, CHA, Coldwater Consulting, Prime Engineering, and Williams Creek Consulting were received and opened; and
WHEREAS, Upon review of these proposals, Strand Associates was selected based on the following criteria Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide improvements as appropriate for the SMOC Facility Stormwater Improvements; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bonds Fundfor the SMOC Facility Stormwater Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bonds Fund for the requisite investigation, evaluation, formulation and design work necessary to mitigate stormwater issues at SMOC; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the SMOC Facility Stormwater Improvements, for the preservation of the public health, peace, property, and safety; and now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Strand Associates, Inc., 4433 Professional Parkway, Columbus, Ohio 43125, in the amount of $349,829.39 for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $349,829.39.
SECTION 2. That the City Auditor is hereby authorized to transfer $349,829.39 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610977-100000 | 685977| Ashburton/Mayfair SSI (carryover) | $349,829.39
TRANSFER TO:
Project | OCA | Project Name | Amount
611021-100000 | 685021 | SMOC Facility Stormwater Improvements | $349,829.39
SECTION 3. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 611021-100000, Object Level One 06, Object Level Three 6682, OCA Code 685021, Amount $349,829.39.
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the professional services agreement stated in Section 3 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610977-100000 | Ashburton/Mayfair SSI (carryover) | $963,149 | $613,319 | -$349,830
611021-100000 | SMOC Facility Stormwater Improvements | $0 | $349,830 | +$349,830
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.