BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Marion Road Stormwater System Improvements Project and the Lockbourne Road Stormwater System Improvements Project. The purpose of this project is to alleviate drainage issues in the Marion Road and Lockbourne Road area.
This is a joint project with the Department of Public Service. This area of Lockbourne Road does not have sidewalks and was designated by Public Service to receive sidewalks as part of the safe route to school program. This project provides sidewalks and ADA curb ramps along both sides of Lockbourne Road between Frebis Avenue and SR 104. The Public Service portion of the project will also provide sidewalks along Marion Road from Parsons Avenue to Lockbourne Road. Currently, pedestrians walking from Parsons Avenue and needing to reach the shopping area south of Frebis Avenue or the schools in the area must walk in unsafe, uneven areas along Marion Road. This work will be done in the Near South community planning area.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened eight (8) bids on June 11, 2014. The bids were received from: John Eramo & Sons - $5,979,112.38, Conie Construction - $6,180,000.00, Shelly & Sands - $6,229,565.40, Kenmore Construction - $6,267,137.10, Elite Excavating - $6,397,662.30, Nickolas Savko - $6,450,961.20, George J. Igel - $6, 584,042.46, and Complete General - $6,776,176.88
The lowest and best bid was from John Eramo & Sons for $5,979,112.38. Additional information regarding the bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This legislation includes $5,979,112.38 for mitigating Stormwater issues and constructing sidewalks in the Marion Road and Lockbourne Road area as directed by the Project Engineer and $599,206.73 for inspection and prevailing wage, which will be paid from the Storm Sewer Bonds Fund, Fund 685, the Storm Build America Bonds Fund, Fund 676, the Storm Recovery Zone BABs Fund, Fund 677, and the Streets and Highways Bonds Fund, Fund 704.
Title
To authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Marion Road Stormwater System Improvements Project and the Lockbourne Road Stormwater System Improvements Project for the Department of Public Utilities and the Department of Public Service; and to authorize the transfer of $1,916,066.08 within the Storm Sewer Bonds Fund, $216,444.43 within the Storm Build America Bonds Fund, $2,275,598.20 within the Storm Recovery Zone Super BABs Fund; and to amend the 2014 Capital Improvements Budget and to authorize the expenditure of $6,578,319.11. ($6,578,319.11).
Body
WHEREAS, eight (8) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on June 11, 2014 for the Marion Road Stormwater System Improvements Project and the Lockbourne Road Stormwater System Improvements Project; and
WHEREAS, John Eramo & Sons, Inc., was the lowest best, responsive, responsible bidder; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to provide improvements as appropriate for the Marion Road Stormwater System Improvements and the Lockbourne Road Stormwater System Improvements; and
WHEREAS, it is necessary to transfer money within the Storm BABs Fund, Storm Recovery Zone Super BABs Fund and the Storm Sewer Bonds Fund for the Marion Road Stormwater System Improvements Project and the Lockbourne Road Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bonds Fund for the construction of approximately 12,500 LF of 12- thru 36-inch storm sewer and associated appurtenances and 99,500 SF of sidewalk necessary to mitigate stormwater issues on Marion Road and Lockbourne Road; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a construction contract, for the Marion Road Stormwater System Improvements Project and the Lockbourne Road Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; and now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a contract with the lowest, best, responsible, responsive bidder, John Eramo & Sons, Inc., 3670 Lacon Road, Hilliard, Ohio 43026, in the amount of $5,979,112.38 for construction services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $6,749,319.11
SECTION 2. That the City Auditor is hereby authorized to transfer $1,916,066.08 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610990-100002 | 680990| Seventeenth Ave Improvements (carryover) | $1,916,066.08
TRANSFER TO:
Project | OCA | Project Name | Amount
610771-100000 | 685001 | Marion Road SSI | $1,916,066.08
SECTION 3. That the City Auditor is hereby authorized to transfer $216,444.43 within the Storm Build America Bonds Fund, Fund 676, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610767-100000 | 685767| Snouffer Road SSI (carryover) | $216,444.43
TRANSFER TO:
Project | OCA | Project Name | Amount
610772-100000 | 685772 | Lockbourne Road SSI | $216,444.43
SECTION 4. That the City Auditor is hereby authorized to transfer $2,275,598.20 within the Storm Recovery Zone Super BABs Fund, Fund 677, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610990-100001 | 679901| Woodward, Wildwood, and Woodnell Ave (carryover) | $720,615.61
610976-100000 | 677776| Maryland Ave SSI (carryover) | $784,404.18
610855-100000 | 677855| Storm Sewer Contingencies (carryover) | $385,000.00
610764-100000 | 677764| Riverview Drive Street Reconstruction (carryover) | $285,578.41
611010-100000 | 677010| Holt Ave/Somersworth Dr SSI (carryover) | $100,000
TRANSFER TO:
Project | OCA | Project Name | Amount
610772-100000 | 677772 | Lockbourne Road SSI | $2,275,598.20
SECTION 5. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in herein:
Fund | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
685 | 610990-100002 | Seventeenth Ave Improvements (carryover) | $2,937,555 | $2,865,556 | -$71,999 (*Reduce authority to match cash)
685 | 610990-100002 | Seventeenth Ave Improvements (carryover) | $2,865,556 | $949,489 | -$1,916,067
685 | 610771-100000 | Marion Road SSI | $0 | $1,916,067 | +$1,916,067
SECTION 6. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in herein:
Fund | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
676 | 610767-100000 | Snouffer Road SSI (carryover) | $305,213 | $88,768 | -$216,445
676 | 610772-100000 | Lockbourne Road SSI | $297,937 | $514,382 | +$216,445
SECTION 7. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in herein:
Fund | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
677 | 610990-100001 | Woodward, Wildwood, and Woodnell Ave (carryover) | 720,615 | $0 | -$720,615
677 | 610976-100000 | Maryland Ave SSI (carryover) | $0| $784,405 | +$784,405
(Establish authority to match cash)
677 | 610976-100000 | Maryland Ave SSI (carryover) | $784,405| $0 | -$784,405
677 | 610855-100000 | Storm Sewer Contingencies (carryover) | $385,000| $0 | -$385,000
677 | 610764-100000 | Riverview Drive Street Reconstruction (carryover) | $184,300| $285,579 | +$101,279
(Establish authority to match cash)
677 | 610764-100000 | Riverview Drive Street Reconstruction (carryover) | $285,579| $0 | -$285,579
677 | 611010-100000 | Holt Ave/Somersworth Dr. SSI (carryover) | $100,000| $0 | -$100,000
677 | 610772-100000 | Lockbourne Road SSI | $0 | $2,275,599| +$2,275,599
SECTION 8. That an expenditure up to $1,916,066.08 is hereby authorized for the Marion Road Stormwater System Improvements Project for Dept./Div. 60-15, Project No. 610771-100000, Object Level Three 6621, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
685 | Storm Sewer Bonds Fund | 610771-100000 | Marion Road Stormwater System Improvements | 685001 | $1,916,066.08
SECTION 9. That an expenditure up to $514,380.80 is hereby authorized for the Lockbourne Road Stormwater System Improvements for Dept./Div. 60-15, Project No. 610772-100000, Object Level Three 6621, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
676 | Stormwater Build America Bonds Fund | 610772-100000 | Lockbourne Road Stormwater Improvements | 685772 | $514,380.80
SECTION 10. That an expenditure up to $2,275,598.20 is hereby authorized for the Lockbourne Road Stormwater System Improvements for Dept./Div. 60-15, Project No. 610772-100000, Object Level Three 6621, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
677 | Stormwater Recovery Zone Super BABs Fund| 610772-100000 | Lockbourne Road Stormwater Improvements | 677772 | $2,275,598.20
SECTION 11. That for the purpose of paying the cost of the Department of Public Service's portion of this contract the sum of up to $1,872,274.03 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, is hereby authorized to be expended from the Streets and Highways Bonds Fund, No. 704, for the Division of Design and Construction, as follows:
Contract: $1,702,067.30
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100018 / Lockbourne Road/Frebis Road - SR104 / 06-6631 / 740318 / $937,910.60
704 / 590955-100006 / Operation Safewalks - Marion Road / 06-6631 / 745506 / $764,156.70
Inspection: $170,206.73
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100018 / Lockbourne Road/Frebis Road - SR104 / 06-6687 / 740318 / $93,791.06
704 / 590955-100006 / Operation Safewalks - Marion Road / 06-6687 / 745506 / $76,415.67
SECTION 12. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 13. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 14. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 15. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 16. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.