Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with McDaniels Construction Corp. in the amount of $3,777,974.80 to encumber funds in connection with the Dublin Ave. Substation Control/Switchgear Building Foundation Construction, Site Work, and Electrical Ductbank Work Project. This project includes construction of the control/switchgear building foundation; Construction of underground concrete electrical ductbanks, manholes, and transformer vault at the site and within Spring Street, Long Street, and the Lower Scioto Greenway; Installation of all 15kV primary cable and control cables; and subsequent re-grading of the site and all other such work as may be necessary to complete the Contract.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one (1) bid on May 21, 2014. This bid was received from: McDaniels Construction Corp. - $3,777,974.80.
The lowest and best bid was from McDaniels Construction Corp for $3,777,974.80. Additional information regarding the bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $3,777,974.80 for the Dublin Ave Control Building Site Improvements as directed by the Project Engineer, and $375,000 for inspection which will be paid from the Electric G.O. Bonds Fund, Fund 553, the Electricity Build America Bonds Fund, Fund 559, and the Electricity Permanent Improvement Fund, Fund 565.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-1145406, expires: 11/30/2015, MBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with McDaniel's Construction Corporation for the Dublin Ave Control Building Site Improvements Project for the Division of Power; and to authorize the transfer of $1,892,974.80; to amend the 2014 Capital Improvements Budget; to authorize the expenditure of $4,152,974.80; and to declare an emergency. ($4,152,974.80)
Body
WHEREAS, one (1) bid proposal was received and publicly opened in the offices of the Director of Public Utilities on May 21, 2014 for the Dublin Ave Control Building Site Improvements Project; and
WHEREAS, McDaniel's Construction Corp., was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract perform site improvements to the Dublin Ave Control Building; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund, the Electricity Build America Bonds Fund, and the Electricity Permanent Improvement Fund for the Dublin Ave Control Building Site Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund, the Electricity Build America Bonds Fund, and the Electricity Permanent Improvement Fund to perform site improvements to the Dublin Ave Control Building; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Dublin Avenue Control Building Demo and Duct Project to facilitate upgrades at the earliest possible date and for the preservation of the public health, peace, property, and safety; therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for Dublin Ave Control Building Site Improvements Project with the lowest and best bidder, McDaniel's Construction Corp. 1069 Woodland Ave, Columbus, Ohio 43219; in the amount of $3,777,974.80 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to pay up to a maximum amount of $4,152,974.80 for construction and inspection costs.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,007,376.86 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
NEW FUNDING:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670202-100000 |553202| Dierker Rd SL | $13,905.00
670203-100000 |553203| Kenny Rd SL | $6,489.00
670608-100000 |670608| Distribution System Improvements | $300,000.00
670774-100000 |531774| Conversion to 3Wire | $298,972.00
670782-100000 |553782| Valleyview SL | $288,688.00
670786-100000 |553786| Laurel Canyon SL | $99,322.86
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100007 | 536087 | Dublin Ave Control Building Site Improvements | $1,007,376.86
SECTION 3. That the City Auditor is hereby authorized to transfer $215,383.43 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
CARRYOVER:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670638-100000 |553638| 60-07 Computer System Upgrades (carryover) | $417.30
670105-100000 |675041| 60-07 New Customer Development (carryover) | $200,000.00
670028-100000 |553028| Preston Rd. SL Improvements (carryover) | $14,609.59
670790-100000 |553790| 60-07 Front Street (carryover) | $356.54
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100007 |536087 | Dublin Ave Control Building Site Improvements | $215,383.43
SECTION 4. That the City Auditor is hereby authorized to transfer $2,486.02 within the Electricity Build America Bonds Fund, Fund 559, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
CARRYOVER:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670639-100000 |559639| 60-07 Technology Services (carryover) | $2,173.19
670790-100000 |559790| 60-07 Front Street (carryover) | $312.83
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100007 | 596807 | Dublin Ave Control Building Site Improvements | $2,486.02
SECTION 5. That the City Auditor is hereby authorized to transfer $25,241.10 within the Electricity Permanent Improvement Fund, Fund 565, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
CARRYOVER:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670767-100000 |565767| 60-07 Agler Rd. SL (carryover) | $8,632.70
670639-100000 |565639| 60-07 Technology Services (carryover) | $16,608.40
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100007 | 566807 | Dublin Ave Control Building Site Improvements | $25,241.10
SECTION 6. That the City Auditor is hereby authorized to transfer $642,487.39 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
UIRF CARRYOVER:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100000 |440007| UIRF (unvoted carryover)| $642,487.39
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100007 | 536087 | Dublin Ave Control Building Site Improvements | $642,487.39
SECTION 7. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
NEW AUTHORITY
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670202-100000 | Dierker Rd SL | $13,905| $0 | -$13,905
553 | 670203-100000 | Kenny Rd SL | $6,489| $0 | -$6,489
553 | 670608-100000 | Distribution System Improvements | $300,000| $0 | -$300,000
553 | 670774-100000 | Conversion to 3Wire | $298,972| $0 | -$298,972
553 | 670782-100000 | Valleyview SL | $288,688| $0 | -$288,688
553 | 670786-100000 | Laurel Canyon SL | $99,322| $0 | -$99,322
553 | 670608-100007 | Dublin Ave Control Building Site Improvements | $2,260,000 | $3,267,377 | +$1,007,377
SECTION 8. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
CARRYOVER AUTHORITY
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670638-100000 | 60-07 Computer System Upgrades (carryover) | $418| $0 | -$418
553 | 670105-100000 | 60-07 New Customer Development (carryover) | $0| $200,000 | +$200,000
(Establish authority to match cash)
553 | 670105-100000 | 60-07 New Customer Development (carryover) | $200,000| $0 | -$200,000
553 | 670028-100000 | Preston Rd. SL Improvements (carryover) | $0| $14,610 | +$14,610
(Establish authority to match cash)
553 | 670028-100000 | Preston Rd. SL Improvements (carryover) | $14,610| $0 | -$14,610
553 | 670790-100000 | 60-07 Front Street (carryover) | $0| $356 | +$356
(Establish authority to match cash)
553 | 670790-100000 | 60-07 Front Street (carryover) | $356| $0 | -$356
553 | 670608-100007 | Dublin Ave Control Building Site Improvements | $3,267,377 | $3,482,761| +$215,384
SECTION 9. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
CARRYOVER AUTHORITY
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
559 | 670639-100000 | 60-07 Technology Services (carryover) | $2,174| $0 | -$2,174
559 | 670790-100000 | 60-07 Front Street (carryover) | $313| $0 | -$313
559 | 670608-100007 | Dublin Ave Control Building Site Improvements | $0 | $2,487 | +$2,487
SECTION 10. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
CARRYOVER AUTHORITY
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
565 | 670767-100000 | 60-07 Agler Rd. SL (carryover) | $8,633| $0 | -8,633
565 | 670639-100000 | 60-07 Technology Services (carryover) | $0| $16,609 | +$16,609
(Establish authority to match cash)
565 | 670639-100000 | 60-07 Technology Services (carryover) | $16,609| $0 | -$16,609
565 | 670608-100007 | Dublin Ave Control Building Site Improvements | $0 | $25,242| +$25,242
SECTION 11. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 440007-100000 | UIRF (unvoted carryover) | $739,180| $105,959 | -642,488
553 | 670608-100007 | Dublin Ave Control Building Site Improvements | $3,482,761 | $4,125,249| +$642,488
SECTION 12. That an expenditure up to $4,125,247.68 is hereby authorized for the Dublin Ave Control Building Site Improvements for Dept./Div. 60-07, Project No. 670608-100007, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
553 | Electricity G.O. Bonds Fund | 670608-100007 | Dublin Ave Control Building Site Improvements |536087 | $4,125,247.68
SECTION 13. That an expenditure up to $2,486.02 is hereby authorized for the Dublin Ave Control Building Site Improvements for Dept./Div. 60-07, Project No. 670608-100007, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
559 | Electricity Build America Bonds Fund | 670608-100007 | Dublin Ave Control Building Site Improvements | 596807 | $2,486.02
SECTION 14. That an expenditure up to $25,241.10 is hereby authorized for the Dublin Ave Control Building Site Improvements for Dept./Div. 60-07, Project No. 670608-100007, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
565 | Electricity Permanent Improvements Fund | 670608-100007 | Dublin Ave Control Building Site Improvements | 566807 | $25,241.10
SECTION 15. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 16. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 17. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 18. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 19. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.