Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Roadway Improvements - Rich St - Town St Corridor Enhancement (Phase 2) project and to provide payment for construction administration and inspection services. These improvements will be performed in the Downtown Community Planning Area.
The Roadway Improvements - Rich St - Town St Corridor Enhancement (Phase 2) project consists of the continuation of the improvements started with the two-way conversion of Rich Street and Town Street as envisioned in the East Franklinton Plan. This project installs streetscape on Rich Street and Town Street from Sandusky Street to Lucas Street. The streetscape elements include decorative street lights, street trees, curb ramps and limited sidewalks and curbing. Standard street lights will be replaced with decorative street lights on Grubb Street, Skidmore Street, Gift Street, McDowell Street and Lucas Street between Rich Street and Town Street and on Walnut Street between Gift Street and Lucas Street. The estimated Notice to Proceed date is August 6, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids (all majority companies) were received on June 17, 2014, and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving $347,703.79 Gahanna, OH Majority
G&G Cement Contractors $373,099.43 Columbus, OH Majority
Newcomer Concrete Services, Inc. $375,485.84 Norwalk, OH Majority
Complete General Construction Co. $397,302.71 Columbus, OH Majority
Shelly and Sands, Inc. $428,143.89 Columbus, OH Majority
Award is to be made to Columbus Asphalt Paving Inc., as the lowest, responsive, responsible and best bidder. The contract amount will be $347,703.79. The amount for construction administration and inspection services will be $52,155.56.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving Inc. is 310857095 and expires 1/9/16.
3. FISCAL IMPACT
Funds in the amount of $399,859.35 are budgeted for this project in the Streets and Highways Bonds Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season in order to maintain the project schedule, provide the improvements planned in this project and to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare.
Title
To authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc., and to provide for the payment of construction administration and inspection services in connection with the Roadway Improvements - Rich St - Town St Corridor Enhancement (Phase 2) project; to authorize the expenditure of $399,859.35 from the Streets and Highways Bonds Fund; and to declare an emergency. ($399,859.35)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Roadway Improvements - Rich St - Town St Corridor Enhancement (Phase 2) project; and
WHEREAS, this project consists of the continuation of the improvements started with the two-way conversion of Rich Street and Town Street as envisioned in the East Franklinton Plan; and
WHEREAS, Columbus Asphalt Paving Inc., will be awarded the contract for the Roadway Improvements - Rich St - Town St Corridor Enhancement (Phase 2) project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, funds in the amount of $399,859.35 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improvements planned in this project to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Roadway Improvements - Rich St - Town St Corridor Enhancement (Phase 2) project in an amount up to $347,703.79; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $52,155.56.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $399,859.35 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, is hereby authorized to be expended from the Streets and Highways Bonds Fund, No. 704, for the Division of Design and Construction, as follows:
Contract: $347,703.79
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100141 / Rich St - Town St Corridor Enhancement (Phase 2) / 06-6631 / 716141 / $347,703.79
Inspection: $52,155.56
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100141 / Rich St - Town St Corridor Enhancement (Phase 2) / 06-6687 / 716141 / $52,155.56
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.