Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Chester Engineers, Inc for the DPU Facilities Roof Replacement Consulting Services Project. The work to be performed under this contract will consist of investigations, inspections and evaluations of existing conditions, surveying, if required, preparation of engineering or architectural drawings, documents/drawings for permit approval, specifications and bid documents, technical project representation during construction, preparation of record plan drawings for projects and preparation of M & O Manuals, if required for various Department of Public Utilities facilities roofs. The design of the roofs at different facilities will vary as to the type of roofing systems specified, and may include items such as structural repairs, drainage systems, relocation of rooftop equipment, installation of roof hatches and skylights, building lightning protection systems and installation of walkways. Current facilities to be serviced are DOSD facilities. Additional Department of Public Utilities facilities may be added in the future.
Project timeline: This contract is expected to go into effect September, 2014. This is bid as a four (4) year contract. This contact is expected to expire in September, 2018.
This contract will be funded incrementally with modifications on approximately an annual basis. Three contract modifications are anticipated at this time. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The expected cost for the DOSD projects is as follows:
Year 1: 9/2014 to 9/2015 $200,000.00
Year 2: 9/2015 to 9/2016 $500,000.00
Year 3: 9/2016 to 9/2017 $500,000.00
Year 4: 9/2017 to 9/2018 $500,000.00
Total $1,700,000.00
PROCUREMENT: The Division advertised for request for proposals (RFP) on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding proposals on Feb 19, 2014 from the following companies:
Name | C.C. No. | Exp. Date City/State Status
Chester Engineers, Inc. 20-2401674 | 05/01/2015 | Columbus, OH MBE
Prime AE Group Inc. 26-0546656 | 02/05/2016 | Columbus, OH ASN
Mull & Weithman Architects Inc. 31-1635306 | 09/23/2015 | Columbus, OH MAJ
Schorr Architects Inc. 03-0499713 | 01/18/2015 | Dublin, OH MAJ
Four companies submitted proposals. These proposals were reviewed and ranked utilizing an evaluation committee and evaluation process. After careful consideration, the committee recommended that Chester Engineers, Inc. be awarded the engineering agreement for the DPU Facilities Roof Replacement Consulting Services Project.
EMERGENCY DESIGNATION: Emergency legislation is not being requested at this time.
CONTRACT COMPIANCE NO: 20-2401674 | MBE | 05/01/2015
ECONOMIC IMPACT: The performance of this project's work activities to address replacement and repair of DPU roofs and roofing components will prevent process equipment, electrical components and other interior furnishings and equipment from moisture damage. Replacement costs of items due to failed roofing systems could become a major impact to the budget. No community outreach or environmental factors are considered for this project.
FISCAL IMPACT: This legislation authorizes the expenditure of $200,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, for the DPU Facilities Roof Replacement Consulting Services Project.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Chester Engineers, Inc.for the DPU Facilities Roof Replacement Consulting Services Project; and to authorize the expenditure of up to $200,000.00 from the Sanitary Sewer General Obligation Bond Fund. ($200,000.00).
Body
WHEREAS, In accordance with the provisions of Section 329.14 of the Columbus City Codes, there were four respondents to the advertised RFP that were received and opened on Feb 19, 2014 at the office of the Division of Sewerage and Drainage; and
WHEREAS, the Department of Public Utilities review committee after careful review and consideration recommended that the agreement for the DPU Facilities Roof Replacement Consulting Services Project be awarded to Chester Engineers, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of up to $200,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing authority and sufficient funding for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a professional engineering services agreement with Chester Engineers, Inc. for the DPU Facilities Roof Replacement Consulting Services Project, at the earliest practical date for the preservation of the public health and safety Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services agreement with Chester Engineers, Inc. of 88 East Broad, Suite 1980, Columbus, Ohio 43215 for the DPU Facilities Roof Replacement Consulting Services Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized is to expend up to $200,000.00 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Div. 60-05 | Obj. Lvl 3: 6676:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650234-100000 | Roof Replacement Consulting Services | 664234 | $ 200,000.00
SECTION 3. That the said firm, Chester Engineers, Inc. shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.