Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Roadway Improvements - Tussing Road Turn Lane at Daifuku project and to provide payment for construction administration and inspection services. These improvements will be performed in the Far East Community Planning Area.
The Roadway Improvements - Tussing Road Turn Lane at Daifuku project consists of the widening of Tussing Road on the north side of the road in order to add a left turn lane and adding an access drive for ingress and egress.
The estimated Notice to Proceed date is August 6, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids (all majority companies) were received on June 19, 2014, and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
The Shelly Company $369,060.12 Columbus, OH Majority
Shelly and Sands, Inc. $391,984.89 Columbus, OH Majority
Complete General Construction Co. $420,764.25 Columbus, OH Majority
Columbus Asphalt Paving Inc. $448,793.55 Columbus, OH Majority
Award is to be made to The Shelly Company as the lowest, responsive, responsible and best bidder. The contract amount will be $369,060.12. The amount for construction administration and inspection services will be $36,906.01. The total legislated amount is $405,966.13.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The Shelly Company.
2. CONTRACT COMPLIANCE
The contract compliance number for The Shelly Company is 311279704 and expires 3/13/15.
3. FISCAL IMPACT
Department of Development Funds in the amount of $107,766.13 are budgeted for this project in the Streets and Highways Bonds Fund within the Department of Public Service. A grant from the Ohio Department of Transportation in the amount of $148,200.00 and a grant from the Ohio Department of Development in the amount of $150,000.00 will also be used for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season in order to maintain the project schedule and provide the improvements planned in this project, to deliver the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2014 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to appropriate funds within the General Government Grants Fund; to authorize the Director of Public Service to enter into contract with The Shelly Company for the Roadway Improvements - Tussing Road Turn Lane at Daifuku project; to authorize the expenditure of up to $405,966.13 from the Streets and Highways Bonds Fund and the General Government Grants Fund for contract and construction administration and inspection services in connection with the Roadway Improvements - Tussing Road Turn Lane at Daifuku project; and to declare an emergency. ($405,966.13)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Roadway Improvements - Tussing Road Turn Lane at Daifuku project; and
WHEREAS, this project consists of widening Tussing Road on the north side of the road in order to add a left turn lane and adding an access drive for ingress and egress; and
WHEREAS, The Shelly Company will be awarded the contract for the Roadway Improvements - Tussing Road Turn Lane at Daifuku project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, funds in the amount of $405,966.13 are available for this project in the Streets and Highways Bonds Fund and the General Government Grants Fund within the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that to maintain the project schedule and provide the improvements planned in this project, to deliver the highest level of vehicular and pedestrian safety possible, this project should proceed immediately, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590415 - 100012 / Public Private Partnership (3P) Projects (Voted 2013 Debt SIT Supported) / $3,551,034.00 / ($107,767.00) / $3,443,267.00
704 / 530161 - 100162 / Roadway Improvements -- Tussing Road Turn Lane-Daifuku (Voted 2013 Debt SIT Supported) / $0.00 / $107,767.00 / $107,767.00
SECTION 2. That the City Auditor be and is hereby authorized to appropriate and transfer funds between the Streets and Highways Bond Fund, Number 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / CPA / OCA / Amount
704 / 590415-100012 / Public Private Partnership (3P) Projects / 06-6600 / 741512 / $107,766.13
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161 - 100162 / Roadway Improvements -- Tussing Road Turn Lane-Daifuku / 06-6600 / 746162 / $107,766.13
SECTION 3. That from the unappropriated monies in the General Government Grants Fund, No. 220, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $298,200.00 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 220 / 591405 - 100000 / Tussing Rd - Daifuku Dev Service / 06-6600 / 591405 / $150,000.00
59-12 / 220 / 591406 - 100000 / Tussing Rd - Daifuku ODOT / 06-6600 / 591406 / $148,200.00
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with The Shelly Company, 1771 Harmon Avenue, Columbus, Ohio, 43223, for the construction of the Roadway Improvements - Tussing Road Turn Lane at Daifuku project in an amount up to $369,060.12 and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $36,906.01.
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $405,966.13 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, is hereby authorized to be expended from the General Government Grants Fund, No. 220, and the Streets and Highways Bonds Fund, No. 704, for the Division of Design and Construction, Dept.- Div. 59-12, as follows:
Contract: $369,060.12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
220 / 591405 - 100000 / Tussing Road - Daifuku Dev Service / 06-6631 / 591405 / $136,363.64
220 / 591406 - 100000 / Tussing Road - Daifuku ODOT / 06-6631 / 591406 / $134,727.27
704 / 530161 - 100162 / Roadway Improvements - Tussing Road Turn Lane - Daifuku / 06-6631 / 746162 / $97,969.21
Inspection: $36,906.01
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
220 / 591405 - 100000 / Tussing Road -- Daifuku Dev Service / 06-6687 / 591405 / $13,636.36
220 / 591406 - 100000 / Tussing Road - Daifuku ODOT / 06-6687 / 591406 / $13,472.73
704 / 530161 - 100162 / Roadway Improvements - Tussing Road Turn Lane - Daifuku / 06-6687 / 746162 / $9,796.92
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.