Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with PRIME AE Group, Inc., in the amount of up to $230,000.00 for the Roadway Improvements - 18th Street - I-70 to Main Street Contract. The work for this project will be in the Near East community planning area.
The Department of Public Service is initiating a procurement effort that will result in the award and execution of a professional services contract related to the development of improvements to Roadway Improvements - 18th Street - I-70 to Main Street Contract. The intent of this project is to provide the City of Columbus, Division of Design and Construction, additional resources to produce construction plans and associated deliverables for improvements to South 18th Street from the bridge over I-70 to East Main Street. Improvements will generally consist of pavement reconstruction with curb line relocations, wider sidewalks, new street trees, new street lighting, the relocation of all overhead utilities to underground systems, new water line, and new storm water facilities.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - 18th Street - I-70 to Main Street Contract. The project was formally advertised on the Vendor Services web site from May 22, 2014, to June 12, 2014. The city received six (6) responses. All of the proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 19, 2014. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
Prime AE Group Columbus, OH ASN
Columbus Engineering Consultants, Inc. Columbus, OH ASN
ADR & Associates, Ltd. Columbus, OH MAJ
Resource International, Inc. Columbus, OH FBE
CT Consultants Columbus, OH MAJ
ms consultants, Inc. Columbus, OH MAJ
PRIME AE Group, Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - 18th Street - I-70 to Main Street Contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for PRIME AE Group, Inc. is 260546656 and expires 2/5/16.
3. FISCAL IMPACT
Funds in the amount of $230,000.00 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into contract with PRIME AE Group, Inc. for engineering, technical, and surveying services in connection with the Roadway Improvements - 18th Street - I-70 to Main Street Contract; to authorize the expenditure of up to $230,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($230,000.00)
Body
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Roadway Improvements - 18th Street - I-70 to Main Street Contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with PRIME AE Group, Inc. for the provision of engineering and design services described above in the amount of up to $230,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 440104-100008 / Roadway Improvements 18th Street (Voted 2013 Debt SIT Supported) / $2,730,000.00 / ($230,000.00) / $2,500,000.00
704 / 530161-100161/ Roadway Improvements - 18th Street - I-70 to Main Street Contract (Voted 2013 Debt SIT Supported) / $0.00 / $230,000.00 / $230,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100008 / Roadway Improvements 18th Street / 06-6600 / 741048 / $230,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100161 / Roadway Improvements - 18th Street - I-70 to Main Street Contract/ 06-6600 / 716161 / $230,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with PRIME AE Group, Inc. for the Roadway Improvements - 18th Street - I-70 to Main Street Contract for engineering and design services in an amount of up to $230,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $230,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100161 / Roadway Improvements - 18th Street - I-70 to Main Street Contract/ 06-6682 / 716161 / $230,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.