Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to waive competitive bidding requirements of Columbus City Code Section 329 and enter into a design agreement with Evans, Mechwart, Hambleton and Tilton (EMH&T) for an amount up to $1,000,000.00 for detailed design of the Roadway Improvements - Cannon Drive Relocation project.
Ordinance 2511-2011 authorized the Director of Public Service to enter into a design reimbursement agreement with Ohio State University (OSU) for the Roadway Improvements - Cannon Drive Relocation project. Under this agreement, the city reimbursed OSU for the preliminary engineering for the Roadway Improvements - Cannon Drive Relocation project. OSU had followed their competitive bidding process and chose EMH&T as the engineering consultant for the project.
The proposed relocation of Cannon Drive will improve the north-south transportation corridor between King Avenue and Lane Avenue, providing better access to the University including critical care facilities within the Medical Campus, and opening up approximately 12 acres for development. The project will extend between King Avenue and John Herrick Drive, a total roadway length of approximately 2,820 feet, with improvements including a landscaped median for access management along Cannon Drive. Roadway extensions of Medical Center Drive, 10th Avenue, 12th Avenue, and John Herrick Drive will be required to connect to the realigned Cannon Drive. A realigned access roadway will be developed to connect the new Cannon Drive with Battelle Drive accessing the medical campus.
The relocation of Cannon Drive includes the realignment of the existing Franklin Main sanitary sewer north of King Avenue, as well as the consolidation of other public and private utilities within the new roadway corridor. These improvements facilitate future operation and maintenance. The realignment of Cannon Drive will create development parcels along the east side of Cannon Drive providing a significant economic benefit to the community. In addition, an open space corridor adjacent to the Olentangy River will provide connectivity to the bikepath along the river. Other tangible benefits of the project include flood protection and stormwater management.
2. WAIVER OF COMPETATIVE BIDDING
Preliminary engineering is complete and the next phase is detailed design. Because EMH&T was competitively selected to perform the preliminary engineering and it was determined that the Department of Public Service would hold the detailed design agreement, the Department is seeking approval under Columbus City Code Section 329.27 to waive competitive bidding for the selection of engineering services for this project and enter into contract directly with EMH&T.
3. PLANNED MODIFICATION
The Department of Public Service anticipates doing a planned contract modification to the design agreement as the project progresses. At such time, the Director shall seek Council approval.
4. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Evans, Mechwart, Hambleton and Tilton (EMH&T) is 31-0685594. The expiration date is 8/2/15.
5. FISCAL IMPACT
Funds in the amount of $1,000,000.00 are available for this project in the Streets and Highways G.O. Bonds Fund within the Department of Public Service. An amendment to the 2014 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
6. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary construction funding and prevent unnecessary delays in the Departments of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to waive competitive bidding requirements of Columbus City Code Section 329; to authorize the Director of Public Service to enter into a design agreement with Evans, Mechwart, Hambleton and Tilton for the Roadway Improvements - Cannon Drive Relocation project; to authorize the expenditure of $1,000,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, Ordinance 2511-2011 authorized the Director of Public Service to enter into a design reimbursement agreement with Ohio State University (OSU) for the Roadway Improvements - Cannon Drive Relocation project. Under this agreement, the city shall reimburse OSU for the preliminary engineering for the Roadway Improvements - Cannon Drive Relocation project. OSU had followed their competitive bidding process and chose EMH&T as the engineering consultant for the project; and
WHERAS, preliminary engineering is complete and the next phase is detailed design. Because EMH&T was competitively selected to perform the preliminary engineering and it was determined that the Department of Public Service would hold the detailed design agreement, the Department is seeking approval under Columbus City Code Section 329.27 to waive competitive bidding for the selection of engineering services for this project and enter into contract directly with EMH&T.
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this ordinance authorizes the Director of Public Service to waive competitive bidding and enter into a design agreement with EMH&T, in an amount up to $1,000,000.00, for the design of public infrastructure improvements in connection with the Roadway Improvements - Cannon Drive Relocation project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize said design agreement and the expenditure of such funds to maintain the project schedule and meet community commitments; thereby immediately preserving the public health, peace property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590910-100002 / SciTech - SciTech Corridor Improvements (Voted 2008) / $4,165,000.00 / ($1.000,000.00) / $3,165,000.00
704 / 530161-100105 / Roadway Improvements - Cannon Drive Relocation (Voted 2008) / $0.00 / $1,000,000.00 / $1,000,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590910-100002 / SciTech - SciTech Corridor Improvements / 749102 / 06-6600 / $1,000,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100105 / Roadway Improvements - Cannon Drive Relocation / 746105 / 06-6600 / $1,000,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a design agreement with Evans, Mechwart, Hambleton and Tilton (EMH&T) for design of public infrastructure improvements to be constructed in connection with the Roadway Improvements - Cannon Drive Relocation project at a cost up to $1,000,000.00.
SECTION 4. That City Council has determined that it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Dept-Div / Project / Project Name / OCA / O.L. 01-03 Codes / Amount
704 / 530161-100105 / Roadway Improvements - Cannon Drive Relocation / 746105 / 06-6682 / $1,000,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.