Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Glaus, Pyle, Schomer, Burns and DeHaven, dba GPD Associates, in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue - Front to Fourth project.
This project involves the preparation of detailed design plans which will include the following improvements: the roadway will be reconstructed, widened, and converted to two-way traffic; bike lanes will be added; curb extensions and new sidewalk will be installed; there will be intersection upgrades, streetscape improvements, new storm sewer installation, new street lighting, and new water line installation; and all aerial utilities will be relocated underground. These improvements will be performed in the Near South Community Planning Area.
A bidding waiver is requested for this contract. GPD is under contract with ODOT providing consultant and design work on Phase 4A of the I70/I71 - Livingston Avenue project which will modify traffic on Livingston Avenue. The city desires to use this opportunity to convert Livingston Avenue to two-way traffic from Front Street to Fourth Street and provide complete street features and the aforementioned improvements. The project design must be coordinated with ODOT's design. GPD's knowledge of the ODOT project and how that project will impact this City project saves the time and expense of a knowledge transfer between consultants and allows the project to be completed within the timeframe available to do the design.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against GPD Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for GPD Associates is 341134715 and expires 3/25/15.
3. FISCAL IMPACT
Funding in the amount of $1,000,000.00 is available for the project as follows: $950,000.00 from the Streets and Highways Bonds Fund, Fund 704, within the Department of Public Service; $50,000.00 from the Water Works Enlargement Voted Bonds Fund, Fund 606, within the Department of Public Utilities. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Water Works Enlargement Voted Bonds Fund; to waive the competitive bidding provisions of Columbus City Code for this project; to authorize the Director of Public Service to enter into contract with GPD Associates for engineering, technical, and surveying services in connection with the Roadway Improvements - Livingston Avenue - Front to Fourth project; to authorize the expenditure of up to $950,000.00 from the Streets and Highways Bonds Fund and up to $50,000.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Roadway Improvements - Livingston Avenue - Front to Fourth project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with GPD Associates for the provision of engineering and design services described above in the amount of up to $1,000,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Water Works Enlargement Voted Bonds Fund, for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to waive the competitive bidding requirements of Chapter 329 in order to contract with GPD Associates; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to provide necessary engineering and design funding to prevent unnecessary delays in the department's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
606 / 690236-100052 (New Funding) / Regina Ave. WL Imp's / $2,698,010 / $2,648,010 / -$50,000
606 / 690236-100085 (New Funding) / Livingston Ave. 12" WL Imp's / $0 / $50,000 / +$50,000
Fund No. | Project No. | Project Name | OCA Code | Change
606 / 690236-100052 (New Funding) / Regina Ave. WL Imp's / 663652 / -$50,000
606 / 690236-100085 (New Funding) / Livingston Ave. 12" WL Imp's / 623685 / +$50,000
SECTION 3. That, in accordance with Section 329.27 of the Columbus City Code, City Council finds it to be in the best interest of the City to waive the competitive bidding requirements of Chapter 329.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with GPD Associates for the Roadway Improvements - Livingston Avenue - Front to Fourth project for engineering and design services in an amount up to $1,000,000.00.
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund and the Water Works Enlargement Voted Bonds Fund as follows:
Department of Public Service:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100158 / Roadway Improvements - Livingston Avenue - Front to Fourth / 06-6682 / 761158 / $950,000.00
Division of Water:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 / 690236-100085 (New Funding) / Livingston Ave. Area 12" WL Imp's / 6677 / 623685 / $50,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.