Explanation
BACKGROUND: This legislation is for the option to establish two (2) Universal Term Contracts for Flocculator Paddle Replacement Parts for the Division of Water, the sole user. These contracts will provide for the purchase of replacement parts used in mixing of chemicals in the water treatment process, primarily at the Hap Cremean Water Treatment Plant. The term of the proposed option contracts would be approximately two years, expiring September 30, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 29, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005406). Fifth-four (54) bids were solicited: (M1A-1, F1-0, MBR-0). Four (4) bids were received. A third bidder was low on one of the nine items but the savings in establishing a third contract is estimated at only $3.00 annually, insufficient to justify. Award is recommended to the next low bidder that is already receiving award for five items.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Uni-Facs Steel Works LLC, MAJ, CC# 31-1203781 expires 02/05/2016, Items 1-5 and 7, $1.00
Motion Industries, MAJ, CC# 63-0251578 expires 06/20/2016, Items 6, 8 and 9, $1.00
Total Estimated Annual Expenditure: $150,000, Division of Sewerage and Drainage, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City A...
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