Explanation
Background:
This ordinance establishes an Auditor's certificate from which contracts for up-fitting and the purchase of anti-idling parts can be established for Columbus Division of Police vehicles. The City Code provisions for competitive bidding for both contracts have been initiated via the Division of Purchasing; however, this process cannot be completed prior to Council's August recess. All bids will be obtained and contracts awarded using City Code Chapter 329. This legislation will establish the funding necessary to enter into contracts with the vendors on an as-needed basis.
Competitive bids are currently being solicited under SA005487 & SA005492 and will be opened by the Purchasing Office.
-Police Interceptor Up-Fitting $1,000,000.00
-Anti-Idle & Heater Parts $300,000.00
The Police Interceptor Up-Fitting portion covers the purchase of parts and up-fitting services for 2015 Ford Utility Interceptors for use by the Division of Police. Up-fitting refers to mounting, wiring, and programming the necessary equipment needed for Police vehicles that are not part of a standard vehicle purchase.
Anti-Idle & Heater Parts are a new technology that will also be up-fitted to the Police vehicles to significantly reduce existing idles times.
Emergency Justification: Emergency legislation is required to proceed with the funding for parts and services immediately while the bidding is in process.
Fiscal Impact: $1,300,000.00 is budgeted for this expenditure in the Special Income Tax Fund.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division to enter into various contracts for up-fitting and purchase of anti-idling devices for Division of Police vehicles; to authorize the appropriation and expenditure of $1,300,000.00 from the Special Income Tax fund; and to declare an emergency. ($1,300,000.00)
Body
WHEREAS, the Purchasing Office is in the process of soliciting competitive bids to acquire parts and services to up-fit fleet vehicles and installation of anti-idling devices; and
WHEREAS, City Council previously authorized the establishment of a purchase order for the acquisition of 90 Police vehicles; and
WHEREAS, it is also necessary to up-fit the vehicles for their proper use and to install ant-idling devices so as to maximize fuel efficiency and economy; and
WHEREAS, funding for these services and parts is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into contracts for parts and services in order to properly ready Police vehicles thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, be and is hereby authorized to enter into contracts to acquire parts & services to up-fit fleet vehicles in accordance with City Code Chapter 329.
SECTION 2. That the City Auditor is authorized to appropriate $1,300,000.00 within the Special Income Tax Fund as follows:
Fund: 430
Dept/Div: 45-05
OCA: 454301
Object Level 1: 06
Object Level 3: 6650
Amount: $1,300,000.00
SECTION 3. That the expenditure of $1,300,000.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved as follows:
Fund: 430
Dept/Div: 45-05
OCA: 454301
Object Level 1: 06
Object Level 3: 6650
Amount: $1,300,000.00
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s) to the Director of Finance and Management as per the provisions of Columbus City Code Chapter 329.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.