Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the construction of a new compressed natural gas (CNG) fueling station at 2333 Morse Road.
A modification of the contract is necessary to provide funding for the fiber optic infrastructure. The fiber optic infrastructure will allow for high speed connection for security cameras, site access, and network connectivity. The cost of the fiber infrastructure was included in the overall budget of the project but was not included in the original construction contract. The work has already been performed under the original construction contingency. The remaining contingency needs to be increased to allow for additional changes that may occur at the end of the project.
It is practical and cost effective for coordination and continuity to modify this contract with RW Setterlin. It would not be in the best interests of the City to go with another vendor. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so the necessary construction of the compressed natural gas (CNG) fueling facility can occur, thereby expanding the use of alternative fueled vehicles resulting in cost savings to the City.
RW Setterlin Building Company Contract Compliance No. 31-0836188, expiration date November 29, 2014.
Fiscal Impact: The cost of this modification is $60,849.00. Funding is available in the Fleet Capital Improvement Fund.
Title
To authorize the Director of Finance and Management to modify a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the construction of a new compressed natural gas (CNG) fueling station at 2333 Morse Road; to authorize the expenditure of $60,849.00 from the Fleet Capital Improvement Fund; and to declare an emergency. ($60,849.00)
Body
WHEREAS, Ordinance No. 1739-2013, passed by City Council on July 18, 2013, authorized the original contract for the construction of a new compressed natural gas (CNG) fueling station at 2333 Morse Road; and
WHEREAS, it is necessary to modify said contract to replenish contingency that was used for the fiber optic infrastructure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with RW Setterlin Building Company for the construction of a new compressed natural gas (CNG) fueling station at 2333 Morse Road, so the necessary construction of the compressed natural gas (CNG) fueling facility can occur, thereby expanding the use of alternative fueled vehicles resulting in cost savings to the City, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the construction of a new compressed natural gas (CNG) fueling station at 2333 Morse Road.
SECTION 2. That the expenditure of $60,849.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513-004
Project: 550006-100000
OCA Code: 513006
Object Level 1: 06
Object Level 3: 6620
Amount: $60,849.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.