Explanation
BACKGROUND: In January 2014, the Central Safety Building, located at 120 Marconi Boulevard, experienced extensive damage due to water infiltration caused by plumbing that lost structural integrity due to inclement weather and historically low temperatures. The repair of resulting damage was addressed through the issuance of Mayor's Emergency Letters dated January 8 and January 27, 2014 respectively. Pursuant to the authority granted by the Mayor's Emergency Letters, the Finance and Management Department contracted with D. J. Bradley Company, Inc. for various replacements of damaged furnishings including systems furniture and work stations, miscellaneous office furniture, and chairs at the Central Safety Building.
During the course of this project it has become obvious that offices adjacent to the water-damaged areas should remain consistent in terms of final appearance, layout, and structure. As such, the Finance and Management Department has determined that one hundred thousand ($100,000) dollars in capital infrastructure are needed in two office areas at the Central Safety Building for reconditioned replacement systems furniture and work stations, miscellaneous office furniture, and chairs to ensure that the office furnishings, including the systems work stations and fabric coverings and work surfaces, and chairs remain consistent in type, size, configuration, fabric, and color with other furnishings replaced as part of this emergency. The flooring in these two areas is being replaced as part of the overall renovation project to ensure that building materials match on the renovated floors. Since D. J Bradley Company, Inc. provided the emergency replacement systems furniture and work stations, miscellaneous office furniture, and chairs services damaged by the water infiltration, this ordinance authorizes Finance and Management Department to enter into contract with this same firm for the replacement of systems furniture and chairs in two adjacent office areas, one located on the sixth floor (Room 665) and the other on the fifth floor (Room 575). This will ensure that the office furnishings, including the systems work stations and fabric coverings and work surfaces, and chairs remain consistent on these floors thus ensuring continuity and allowing the overall renovation project to complete on time. This ordinance also waives the competitive bidding provisions of Columbus City Code to ensure that needed replacement systems furniture and work stations, miscellaneous office furniture, and chairs services can be supplied immediately at the Central Safety Building. Funding for this expenditure will come from the Public Safety G.O. Bonds Fund.
Emergency action is requested so that the Finance and Management Department can complete the emergency renovations to this critical capital asset in a timely manner.
D. J. Bradley Company, Inc. Contract Compliance No. 31-1325135, expiration date May 12, 2016.
Fiscal Impact: Funding is available for this project within the 2014 Capital Improvement Budget, Public Safety G.O. Bonds Fund.
Title
To authorize the Finance and Management Director to enter into contract with D. J. Bradley Company, Inc. to provide capital infrastructure replacement of office furnishings at the Central Safety Building; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $100,000.00 from the Public Safety G.O. Bonds Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, additional reconditioned replacement systems furniture and work stations, miscellaneous office furniture, and chairs, capital replacement furnishings, are needed in two office areas adjacent to damaged areas impacted by the January 2014 water infiltration emergency at the Central Safety Building; and
WHEREAS, these capital replacements include items such as, but not limited to, labor, reconditioned systems furniture and work stations, miscellaneous office furniture, and chairs; and
WHEREAS, pursuant to the authority granted by Mayor's Emergency, the Finance and Management Department contracted with D. J. Bradley Company, Inc. for emergency replacement of damaged systems furniture and work stations, miscellaneous office furniture, and chairs at the Central Safety Building; and
WHEREAS, to ensure that the office furnishings, including systems work stations and chairs, are consistent with the other systems furniture and work stations, miscellaneous office furniture, and chairs in type, size, configuration, fabric, and color with the other emergency replacements of furnishings thus ensuring continuity and to allow the overall renovation project timeline to remain on schedule for completion, it is necessary to contract with D. J. Bradley Company, Inc. for additional reconditioned furniture systems furniture and work stations, and chairs for two office areas; and
WHEREAS, to ensure that needed renovation services can be supplied immediately at the Central Safety Building and that these services remain consistent with the office furnishings, including systems work stations and chairs, previously installed as part of the emergency repairs and replacements, this ordinance is being submitted for approval as an emergency measure and a request for waiver of competitive bidding provisions of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with D. J. Bradley Company, Inc. to provide capital office furnishings, including systems work stations and chairs at the Central Safety Building, to ensure that needed services can be supplied immediately and to expedite project completion, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with D. J. Bradley Company, Inc. for capital office furnishings such as reconditioned systems work stations, chairs, miscellaneous office for two adjacent office areas at the Central Safety Building, 120 Marconi Boulevard.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
Project Name: Police Facility Renovation
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $100,000.00
SECTION 3. That City Council has determined that it is in the best interest of the City of Columbus that the formal competitive bidding requirements of the Columbus City Codes be and are hereby waived to allow for the execution of a contract with D. J. Bradley Company, Inc. for capital office furnishings, including systems work stations and chairs.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.