Explanation
BACKGROUND: On December 2, 2013 Council passed Ordinance 2809-2013 to allow the Director of the Department of Development to enter into a contract with two companies to provide services of board to code and secure structures including installation of hasps, locks and hinges on entry doors on City owned property being held in the Land Bank. Egner Construction (cc# 010853960, expiration 1/22/15) and IBAR Home Maintenance & Repair Services (cc# 273673793, expires 11/15/14) were selected from a pool of two companies that responded to a formal request for bids (2013 SA005161). Due to the large number of properties received by the Lank Bank since the beginning of 2014 most of the funds initially encumbered for these services have been used and now it is necessary to add funds to these existing contracts in order to continue to provide uninterrupted property maintenance services.
This legislation authorizes the Director of the Department of Development to modify Contract EL015292 with Egner Construction and Contract EL015293 with IBAR Home Maintenance & Repair Services to add an additional $120,000 to the contracts. The additional funds will allow the Land Bank to continue to maintain the properties acquired by the Land Bank, as well as continuing maintenance of sites currently held in the Land Bank. Additional funding is provided from the Land Management Fund.
FISCAL IMPACT: Funds for these contract modifications are allocated from the Land Management Fund. The unencumbered cash balance of this fund is approximately $848,000.
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue ongoing property maintenance activities for the Columbus Land Bank Program.
Title
To authorize the appropriation of $210,000 from the unappropriated balance of the Land Management Fund to the Department of Development to provide funds for the administration of Land Redevelopment Office and related projects; to authorize the Director of the Department of Development to modify contracts with Egner Construction and IBAR Home Maintenance & Repair Services to provide additional services of board to code and secure structures for the Land Redevelopment Office; to authorize the expenditure of $120,000.00 from the Land Management Fund; and to declare an emergency. ($210,000.00)
Body
WHEREAS, this ordinance authorizes the expenditure of up to $120,000 from the Land Redevelopment Fund in order to add additional funds to existing contracts with Egner Construction and IBAR Home Maintenance & Repair Services to provide services of board to code and secure structures including installation of hasps, locks and hinges on entry doors for the Land Redevelopment Office; and
WHEREAS, Egner Construction and IBAR Home Maintenance & Repair Services were two contractors selected from a pool of two companies that responded to the request for bids (2013 SA 005161); and
WHEREAS, Egner Construction and IBAR Home Maintenance & Repair Services were selected based on bid pricing, prior experience, resources and qualifications; and
WHEREAS, Egner Construction and IBAR Home Maintenance & Repair Services, are locally owned businesses; and
WHEREAS, this legislation also authorizes the appropriation of $210,000 from the unappropriated balance of the Land Management Fund to the Department of Development to provide funds for the administration of Land Redevelopment Office and related projects; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to appropriate funds and to enter into contract with these companies to continue to provide uninterrupted property maintenance services, such as boarding to code and securing structures, including installation of hasps, locks and hinges on entry doors, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unallocated monies in the Land Management Fund, Fund 206, and from any and all sources unallocated for any other purpose during the fiscal year ending December 31, 2014, the sum of $210,000 be and hereby is appropriated to the Department of Development, Division 44-01, OCA Code 441206, as follows:
Object Level One / Object Level Three / Purpose / Amount
02 / 2000 / Materials and Supplies / $10,000
03 / 3370 / Maintenance Service - Bldg. Repairs / $200,000
SECTION 2. That the Director of the Department of Development is hereby authorized to modify Contract EL015292 with Egner Construction and Contract EL015293 with IBAR Home Maintenance & Repair Services by increasing the contract amounts to provide additional services of board to code and secure structures including installation of hasps, locks and hinges on entry doors for the Land Redevelopment Office.
SECTION 3. That for the purpose stated in Section 2, the expenditure of $120,000.00, or so much therefor as may be necessary, is hereby authorized to be expended from the Land Management Fund, Fund 206, Department of Development, Division 44-01, Object Level One 03, Object Level Three 3370, OCA Code 441206.
SECTION 4. That these contract modifications are awarded in accordance with Chapter 329.16 of the Columbus City Codes, 1959.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.