Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for the renovation of the CTV Columbus Government Television Studio at City Hall, 90 West Broad Street.
After the asbestos abatement process was competed, the city building inspector required the existing original skylights be removed and a 1 hour fire rated ceiling be installed throughout the studio, studio control room and all the CTV office suites. The asbestos ceiling plaster, that was removed, originally provided the 1 hour fire rating that was required. The original skylights are constructed with combustible material and cannot be left in-place. A modification of the contract is necessary to provide funding for the removal of the original skylights and installation of a 1 hour rated ceiling structure in the studio and office suites of the CTV Columbus Government Television Studio.
It is practical and cost effective for the coordination and continuity of the project to use Palmetto Construction Group, LLC. for this modification. Selecting another consultant could lead to duplicated work and delays. Therefore it is not in the best interest of the City to select another contractor for these services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner.
Palmetto Construction Services, LLC. Contract Compliance No. 27-2790089, expiration date February 5, 2015.
Fiscal Impact: The cost of this project is $160,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for the renovation of the CTV Columbus Government Television Studio at City Hall, 90 West Broad Street; to authorize the total expenditure of $160,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($160,000.00)
Body
WHEREAS, Ordinance No. 2791-2013, passed by City Council on December 19, 2013, authorized the original contract for the renovation of the CTV Columbus Government Television Studio at City Hall, 90 West Broad Street; and
WHEREAS, Ordinance No. 1434-2014, passed by City Council on June 26, 2014, authorized a modification of the contract to replenish contingency that was used for the additional asbestos abatement and unforeseen existing conditions; and
WHEREAS, it is necessary to modify said contract to provide funding for the removal of the original skylights and installation of the ceiling structure in the studio and office suites of CTV Columbus Government Television Studio; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to modify a contract for the renovation of the CTV Columbus Government Television Studio, to ensure that the necessary purchase order for services is established in a timely manner, thereby, preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for the renovation of the CTV Columbus Government Television Studio at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $160,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1 , be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level: 06
Object Level 3: 6683
Amount $160,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same