Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for Oils, Greases, and Fluids for all City Departments, with the Fleet Management Division the biggest user. Oils, Greases, and Fluids are used in the City's vehicle and equipment maintenance. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 26, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005477). Fifty eight (58) bidders were solicited: (M1A-0, F1-0). Eight (8) bids were received. Four bidders did not provide published prices and discounts.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Glockner Oil Company Inc., MAJ, CC# 31-1004796 expires 06/26/2016, All Items, $1.00
Total Estimated Annual Expenditure: $300,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Oils, Greases, and Fluids with Glockner Oil Company Inc., to authorize the expenditure of $1.00 to establish the contract from the General Fund, and to declare an emergency. ($1....
Click here for full text