Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for the partial renovation of 1120 Morse Road. Renovation of the facility is necessary to accommodate the relocation of Police Substation No. 18 from 4560 Karl Road to 1120 Morse Road.
The Division of Police has a need to relocate Precinct 18 from 4560 Karl Road to 1120 Morse Road, due to site and parking restrictions made necessary by the redevelopment of adjacent private property. However, the move does alleviate crowding for the Precinct at its current location. Renovation of 1120 Morse Road is possible because it is not completely occupied, but with this move it will be fully occupied.
Formal bids were solicited and the City received four responses on July 7, 2014 (0 FBE, 1 *MBE):
Palmetto Construction Services, LLC. $ 947,677.00
2K General Company $ 965,300.00
*Williamson Builders, Inc. $1,027,500.00
Charter Hill Construction $1,131,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Palmetto Construction Services, LLC.
Emergency action is requested Palmetto Construction Services, LLC. Contract Compliance No. 27-2790089, expiration date February 5, 2015.
Fiscal Impact: The cost of the contract is $947,677.00. A transfer of funds between projects within the Safety Voted Bond Fund is necessary to provide sufficient authority for said project.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for partial renovation of 1120 Morse Road; to authorize the expenditure of $947,677.00 from the Safety Voted Bond Fund; and to declare an emergency. ($947,677.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the partial renovation of 1120 Morse Road;
WHEREAS, formal bids were solicited and the City received four proposals; and
WHEREAS, Palmetto Construction Services, LLC. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to enter into a contract with Palmetto Construction Services, LLC. for the partial renovation of 1120 Morse Road thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
McKinley Avenue Academy 330021-100004 (voted) $1,600,000|$652,323|($947,677)
30-03 Police Facility Renovation 330021-100000 (voted) $64,696|$1,012,373|$947,677
SECTION 2. That the City Auditor is hereby authorized to transfer funding with the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100004|Project Name - McKinley Avenue Academy|OCA Code: 712104|OL3: 6620|Amount $947,677.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name - 30-03 Police Facility Renovation |OCA Code: 713321|OL3: 6620|Amount $947,677.00
SECTION 3. That the Finance and Management Director is authorized to enter into a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for the partial renovation of 1120 Morse Road for the Division of Police.
SECTION 4. That the expenditure of $947,677.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $947,677.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.