Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with H & A Mechanical, Inc., in the amount of $87,700.00 for replacement of the HVAC equipment in the room that stores the computer server equipment for the automated fingerprint identification system (AFIS). This HVAC equipment is located on the fourth floor of Police Headquarters building at 120 Marconi Boulevard.
There are currently two Liebert air conditioning units on the fourth floor of Police HQ the control the cooling for the computer server room that maintains the AFIS computer systems. These two Liebert systems are past their useful life expectancy. This project will remove and replace the existing two units and allow for the installation of new Liebert units of the same size and capacity. The replacement units will have the most current technology to maintain a constant humidity and temperature controlled environment that is essential to allow the computerized AFIS server to function properly.
Formal bids were solicited and the City received three responses on June 25, 2014 (0 FBE, 0 MBE)
H & A Mechanical, Inc. $87,700.00
Farber Corporation $89,920.00
General Temperature Control $119,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, H & A Mechanical, Inc.
Emergency action is requested due to the critical need for the temperature controlled environment for the AFIS computer equipment.
H & A Mechanical, Inc. Contract Compliance No. 20-2218376, expiration date October 2, 2015.
Fiscal Impact: This ordinance authorizes an expenditure of $87,700.00 from the Public Safety Voted Bond Fund. Funding is available in the Safety Voted Bond Fund for this expenditure.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with H & A Mechanical, Inc., for replacement of the Liebert air conditioning units on the fourth floor of the Central Safety Building; to authorize the expenditure of $87,700.00 from the Safety Voted Bond Fund; and to declare an emergency. ($87,700.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management requests to enter into contract with H & A Mechanical, Inc., for replacement of the Liebert air conditioning units on the fourth floor of the Police Headquarters at 120 Marconi Boulevard; and
WHEREAS, formal bids were solicited and the City received three proposals; and
WHEREAS, H & A Mechanical, Inc., is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to enter into a contract with H & A Mechanical, Inc., for replacement of the Liebert air conditioning units on the fourth floor of the Police Headquarters, due to the critical need for the temperature controlled environment for the AFIS equipment, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with H & A Mechanical, Inc., for replacement of the Liebert air conditioning units on the fourth floor of the Police Headquarters.
SECTION 2. That the expenditure of $87,700.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $87,700.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.