Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify contracts with various vendors for renovations and asbestos cleanup at the Fire Training Academy on Parsons Avenue in the amount of $600,000.00.
Over time, water has infiltrated around the twenty-two sky lights and ceiling vents in the facility. These skylights will be removed and any asbestos will be cleaned up. In addition, several roof leaks will be repaired by General Maintenance. Most of the carpeting in the facility was installed when the city purchased the old Wehrle High School in the 1990's and now needs replaced. Much of the underlying tile flooring under the carpet contains asbestos material that must be removed along with the old carpet. Several of the ceilings that are covered with a sound protectorate also contain asbestos and must eventually be removed. This ordinance will authorize a temporary repair to the ceiling and wall joints. Full asbestos removal and ceiling plastering will need to be budgeted in the 2015 capital budget for the Division of Fire. Finally, this ordinance will authorize funds to place new carpeting and flooring in many of the rooms.
This ordinance will authorize contract modification (under Facilities Management) of $250,000.00 with Ohio Technical Services for the asbestos cleanup around skylights, classroom ceilings and floor areas; Contract modification of $150,000.00 with Continental for new carpeting at the Fire Training Academy and Administration building on Parsons Avenue; Contract modification with General Maintenance & Engineering in the amount of $150,000.00 for roof repairs at the Fire Training Academy and a remaining contingency balance of $50,000 on auditor's certificate for any of the three vendors.
Contracts for these services are available in the Facilities Management Division. This ordinance increases the funding on these contracts to make the stated renovations.
Emergency action is requested due to the critical need to get the renovations and asbestos removal completed as soon as possible.
Fiscal Impact: This ordinance authorizes modifications of $550,000.00 to various services that have been contracted by the Facilities Management Division and a remaining contingency of $50,000.00 on auditor's certificate for any of the three vendors. The ordinance also authorizes an amendment to the 2014 CIB and a transfer of funds between projects within the Safety Voted Bond Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify contracts with various vendors for renovations and asbestos cleanup at the Fire Training Academy on Parson's Avenue; to authorize the expenditure of $600,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, the Department of Finance and Management, Facilities Management Division desires to modify contracts with various vendors for renovations and asbestos cleanup at the Fire Training Academy on Parsons Avenue in the amount of $600,000.00.
WHEREAS, Contracts for these services are available in the Facilities Management Division and that this ordinance increases the funding on these contracts to make the stated renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Division of Facilities Management Division, in that it is immediately necessary to modify contracts with various vendors for renovations and asbestos cleanup at the Fire Training Academy on Parsons Avenue thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
McKinley Avenue Academy 330021-100004 (voted) $652,323|$52,323|($600,000)
30-03 Fire Facility Renovation 340103-100000 (voted) $2,200,000|$2,800,000|$600,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding with the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100004|Project Name - McKinley Avenue Academy|OCA Code: 712104|OL3: 6620|Amount $600,000.00
TO:
Dept/Div: 30-04| Fund: 701|Project Number 340103-100000|Project Name - 30-04 Fire Facility Renovation |OCA Code: 711103|OL3: 6620|Amount $600,000.00
SECTION 3. That the Finance and Management Director is authorized to modify the contracts of the following vendors on behalf of the Division of Facilities Management for renovations and asbestos cleanup at the Fire Training Academy on Parsons Avenue.
Ohio Technical Services - Vendor Number 311640431 - Expiration Date 12/18/2014 - Modification Amount $250,000.00
Continental Office Furniture - Vendor Number 314413238 - Expiration Date 3/13/2016- Modification Amount $150,000.00
General Maintenance & Engineering - Vendor Number 314188545 - Expiration Date - 03/07/2015 - Modification Amount $150,000.00.
Contingency Balance on Auditor's Certificate - $50,000.00
SECTION 4. That the expenditure of $600,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $600,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.