Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew and modify a contract with SHI International Corp, for Symantec Netbackup software licensing, maintenance and support. The original agreement (EL013562) was authorized by ordinance 1877-2012, for award of solicitation SA004451. That agreement included two one year renewal options. This renewal (year 3 of 3) will provide for software maintenance and support service for the period October 1, 2014 through September 30, 2015, at a cost of $198,587.60.
This ordinance will also authorize a modification to the agreement in the amount of $10,338.13 for purchase of new Symantec Netbackup software licenses, at a cost of $7,937.50, and support, at a cost of $2,400.63. These new licenses are needed to accommodate growth in the City’s storage area network. While growth in backup and storage needs was anticipated at the time of the original agreement, specific requirements and associated costs were not known. As SHI is the current Symantec partner utilized to provide Netbackup licensing and support, and was awarded a three year contract through competitive bid, it is in the City’s best interests to use the existing contract with SHI for new licenses instead of an alternate procurement method. Pricing for the new licenses was negotiated with SHI, and is consistent with the pricing offered in response to solicitation SA004451. The total combined cost for renewal and new license and support purchase is $208,925.73.
Because there is an immediate need to purchase new licensing to accommodate current storage and backup, this ordinance requests a waiver of competitive bidding requirements, in accordance with section 329.27 of Columbus City Code.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2012 and 2013, the cost for Symantec ...
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