Explanation
BACKGROUND: This ordinance authorizes the Director of the Finance and Management to modify a contract with Modern Office Methods Inc., on behalf of the Print Shop, which is housed in the Financial Management Division. Purchase Order DE100100 was created on March 7, 2014 and was estimated to provide sufficient funds to cover first year lease copier payments, color, black and white copies, supplies and maintenance. The Recreation and Parks Department’s own print equipment was out of service for a period of time and the Print Shop was able to accommodate and assist with all their print and copy jobs in a timely manner. Recreation and Parks typically does not use the Print Shop, as they have their own equipment. Due to this unforeseen circumstance, the cost of copies has exceeded the amount allocated on the Modern Office Methods contract. Therefore, it is necessary to modify this contract in order for the Print Shop to provide uninterrupted service to various city departments through February, 2015 as originally planned.
This contract is based on Solicitation SO045574.
Due to unforeseen additional print jobs, an estimated additional $20,000.00 will be needed to cover expenses through February 28, 2015, which will be the end of the first year of the four year contract.
Modern Office Method Contract Compliance # 31-1479207 valid through August 25, 2016.
Emergency action is requested to allow for uninterrupted services by the Print Shop to city departments.
FISCAL IMPACT: Funding is available in the Print and Mail Services Fund. Agencies are billed monthly for services provided by the Print Shop.
Title
To authorize the Director of the Finance and Management Department to modify an existing contract with Modern Office Methods Inc. to allow the Print Shop to fund unforeseen expenses for copier lease, supplies and maintenance; to authorize the expenditure of $20,000.00 from the Print and Mail Services Fund; and to declare an emergency. ($20...
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