Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Meacham & Apel Architects, Inc., dba M+A Architects, for the design of a 5,000 square-foot new LEED-certified, net zero energy lodge to be located at the Indian Village Day Camp. The facility is to serve the outdoor education programs offered by the Indian Village Day Camp and allow for future expansion of programming. It will also provide meeting and overnight space for use by community groups when not being utilized by the Day Camp. A primary goal in the design of the lodge is to create the first net-zero energy building owned by the City of Columbus.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on May 23, 2014 and received by the Recreation and Parks Department on June 5, 2014. Proposals were received from the following companies:
Status
M+A Architects MAJ
Abbot Studios Architects MAJ
Blostein/ Overly Architects MAJ
Braun & Steidl Architects MAJ
Design Group MAJ
HKI Associates, Inc MBE
JL Bender Architects MAJ
Schorr Architects MAJ
Triad Architects MAJ
After reviewing the proposals that were submitted, it was determined that M+A Architects submitted to best proposal.
Principal Parties:
Vendor Name: Meacham & Apel Architects, Inc., dba M+A Architects
Vendor Address: 775 Yard Street, Suite 325, Columbus, OH 43212
Vendor Contact Name and Phone: James Mitchell 614-764-0407
Contract Compliance Number: 310989412
Contract Compliance Expiration Date: October 4, 2015
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the next construction season. The project will require multiple construction seasons to build, and several critical path items must be done to maintain compliance with federal, state, and local permits.
Fiscal Impact:
$504,770.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Meacham & Apel Architects, Inc., dba M+A Architects, for the Indian Village Lodge Design Project; to authorize the expenditure of $458,770.00 with a contingency of $46,000.00 for a total of $504,770.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($504,770.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on June 5, 2014 for the Indian Village Lodge Design Project and the contract will be awarded to Meacham & Apel Architects, Inc. dba M+A Architects; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as early as possible and critical path items can be completed to maintain compliance with federal, state, and local permits; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Meacham & Apel Architects, Inc., dba M+A Architects, for the Indian Village Lodge Design Project.
SECTION 2. That the expenditure of $504,770.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100151 (Indian Village Lodge) 735151 6621 $504,770.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.