Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Hardlines Design Company for the renovation of the Retreat at Turnberry shelter house. Design of this rentable facility will update utilities as well as make the building more efficient. The sewer and water will be tied in to city systems. The updated design will also create a more user friendly interior space that will allow for multiple usages and increase rental revenue.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on May 29, 2014 and received by the Recreation and Parks Department on June 19, 2014. Proposals were received from the following companies:
Status
Hardlines Design FBE
Abbot Studios MAJ
DLZ MBE
HKI Associates MBE
JL Bender MAJ
MSA Architects MAJ
Rogers Krajnak MAJ
Star Consultants MBE
Ten Penny Architecture FBE
Triad Architects MAJ
Vivid Design Group MAJ
After reviewing the proposals that were submitted, it was determined that Hardline Design Company submitted to best proposal.
Principal Parties:
Vendor Name: Hardlines Design Company
Vendor Address: 4608 Indianola Avenue, Columbus, OH 43214
Vendor Contact Name and Phone: Charissa Durst 614-784-8733
Contract Compliance Number: 311688928
Contract Compliance Expiration Date: July 31, 2015
Number of Columbus Based Employees: 10
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said design contract so that construction work may proceed during the next construction season.
Fiscal Impact:
$68,700.00 is budgeted and available in the Recreation and Parks Voted Bond Funds 702 and 747 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Hardline Design Company for the Retreat at Turnberry Design Project; to authorize the expenditure of $62,500.00 with a contingency of $6,200.00 for a total of $68,700.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($68,700.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on May 29, 2014 for the Retreat at Turnberry Design Project and the contract will be awarded to Hardlines Design Company; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said design contract so that construction work may proceed during the next construction season; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Hardline Design Company for the Retreat at Turnberry Design Project.
SECTION 2. That the expenditure of $68,700.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Bond Fund 702 and 747 as follows:
Fund 702:
Project OCA Code Object Level 3 Amount
510035-100207 (Retreat at Turnberry) 735207 6621 $10,700.00
Fund 747:
Project OCA Code Object Level 3 Amount
510025-100003 (Eastland-Brice Parkland Donations) 510903 6621 $58,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.