Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Central Ohio Building Co., Inc. for the addition of a storage building for the Northbank Park Pavilion and improvements to the restrooms at Genoa Park. The storage addition at North Bank will create needed storage for various materials and furnishings that are used in the rental of the facility. The building will match the style of the existing structure to continue the continuity of the riverfront. The Genoa Park restroom renovations will improve the experience of the community that attend the various events and festivals along the river.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 15, 2014 and received by the Recreation and Parks Department on August 28, 2014. Bids were received from the following companies: Status Amount
Central Ohio Building MAJ $506,020
Tyevco MAJ $536,200
Palmetto MAJ $536,637
RW Setterlin MAJ $595,140
Gutknecht MAJ $604,000
After reviewing the proposals that were submitted, it was determined that Central Ohio Building Co., Inc. was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: Central Ohio Building Co., Inc.
Vendor Address: 3756 Agler Road, Columbus, OH 43219
Vendor Contact Name and Phone: Serena Adams 614-475-6392
Contract Compliance Number: 310814382
Contract Compliance Expiration Date: February 7, 2016
Number of Columbus Based Employees: 30+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed while the Scioto Greenway is under construction and the facility rental schedule is slow.
Fiscal Impact:
$556,020.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Central Ohio Building Co., Inc. for the Northbank Park Storage Addition and Genoa Park Restroom Renovation Project; to authorize the expenditure of $506,020.00 with a contingency of $50,000.00 for a total of $556,020.00 from the Recreation and Parks Bond Fund; to authorize the City Auditor to transfer $156,020.00 within the Voted Recreation and Parks Bond Fund; to amend the 2014 Capital Improvement Budget; and to declare an emergency. ($556,020.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on August 28, 2014 for the Northbank Park Storage Addition and Genoa Park Restroom Renovation Project and will be awarded to Central Ohio Building Co., Inc as the lowest and best responsive bidder; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $156,020.00 within the Voted Recreation and Parks Bond Fund; and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget ordinance # 0683-2014; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that construction work may proceed in coordination with the Scioto Greenway Project reducing the impact on Northbank Park Pavilion rentals; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Central Ohio Building Co., Inc. for the Northbank Park Storage Addition and Genoa Park Restroom Renovation Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $156,020.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100207 (Retreat at Turnberry) 735207 6621 $49,300.00
510112-100000 (Park Acquisition - Misc.) 702112 6621 $106,720.00
TO:
Project OCA Code Object Level 3 Amount
510017-100156 (Genoa Park) 727156 6621 $156,020.00
SECTION 3. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510035-100207; Retreat at Turnberry; $49,300 (SIT Supported)
Fund 702: 510112-100000; Park Acquisition - Misc.: $374,190 (SIT Supported)
Fund 702: 510017-100156; Genoa Park; $0 (SIT Supported)
AMENDED TO:
Fund 702; 510035-100207; Retreat at Turnberry; $0 (SIT Supported)
Fund 702: 510112-100000; Park Acquisition - Misc.: $267,470 (SIT Supported)
Fund 702: 510017-100156; Genoa Park; $156,020 (SIT Supported)
SECTION 4. That the expenditure of $556,020.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100189 (North Bank Park Pavilion) 723589 6621 $400,000.00
510017-100156 (Genoa Park) 727156 6621 $156,020.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.