Explanation
BACKGROUND
This ordinance appropriates $105,000 to the Franklin County Municipal Court Judges from the computer fund, authorizes the Franklin County Municipal Court Administrative and Presiding Judge to contract with BIS Digital, Inc., and authorizes the expenditure of up to $103,791.50 from the Municipal Court Special Revenue Computer Fund for courtroom audio/video recording systems. In 2013, the Court purchased 14 units (per legislation 0696-2013) and this year we want to install seven more units.
The court is installing courtroom recorders in all of the courtrooms. The audio/video recording will allow the court to reduce storage demands by keeping files electronically instead of on paper, increase safety & security of court proceedings records as electronic files of court proceedings will be backed up off-site each evening, and reduce the demands on court reporters for daily transcripts.
Business Information Systems, Inc. DBA BIS Digital contract compliance number is 592210686 and expires 3/17/15.
FISCAL IMPACT: The funds are available in the 2014 Special Revenue Computer Fund budget.
Emergency legislation is requested to authorize the contract and the expenditure to permit the installation to begin immediately.
Title
To authorize the appropriation of $105,000.00 and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with BIS Digital, Inc.; to authorize the expenditure of up to $103,791.50 with BIS Digital, Inc for the installation of courtroom audio/video recording systems; and to waive the competitive bidding requirements of Chapter 329, Columbus City Codes, and to declare an emergency. ($105,000.00)
Body
WHEREAS, an appropriation of these funds is necessary in order to update the Court’s technology; and
WHEREAS, the Court has determined that it is in its best interest to contract with BIS Digital, Inc for continuity; and
WHEREAS, $103,791.50 is needed to provide for ...
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