Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two construction contracts with Travco Construction Inc. and John Eramo & Sons, Inc., for the 2015 Water Main Repairs Project, Division of Water Contract Number 2085.
These contracts will provide labor and equipment to complete emergency repairs within the water distribution system including the repair of water lines and valves. The construction contract contains Special Provision (SP-8) that allows the City to award a second contract to the second lowest, responsive and responsible bidder, if it is in the best interest of the City to do so. The Division of Water is contracting with Travco Construction Inc. and John Eramo & Sons, Inc. in order to assist the Division in meeting its goals for making repairs within the water distribution system.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These contracts will provide assistance to our water line maintenance crews in completing water main break repairs in a timely matter should severe weather related breaks exceed our normal maintenance capacities.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on August 13, 2014. Bids were received from: Travco Construction Inc. - $430,694.00; John Eramo & Sons, Inc. - $493,597.50; Conie Construction Co. - $503,772.50; and Shelly and Sands, Inc. - $1,054,020.00.
The lowest, responsive, responsible, and best bid was from Travco Construction Inc. in the amount of $430,694.00. Their Contract Compliance Number is 71-0948514 (expires 5/13/16, Majority).
The second lowest, responsive, responsible, and best bid was from John Eramo & Sons, Inc. in the amount of $493,597.50. Their Contract Compliance Number is 31-0724866 (12/16/15, Majority).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute two construction contracts with Travco Construction Inc. and John Eramo & Sons, Inc., for the 2015 Water Main Repairs Project; for the Division of Water; to authorize a transfer and expenditure up to $924,291.50 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($924,291.50)
Body
WHEREAS, four bids for the 2015 Water Main Repairs Project were received and publicly opened in the offices of the Director of Public Utilities on August 13, 2014; and
WHEREAS, this project will provide labor and equipment to complete emergency repairs within the water distribution system; and
WHEREAS, the lowest, responsive, and responsible bid was from Travco Construction Inc. in the amount of $430,694.00; and
WHEREAS, Special Provision (SP-8) of the contract that allows the City to award a second contract to the second lowest, responsive and responsible bidder, if it is in the best interest of the City to do so; and
WHEREAS, the second lowest, responsive, and responsible bid was from John Eramo & Sons, Inc. in the amount of $493,597.50; and
WHEREAS, the Division of Water is contracting with Travco Construction Inc. and John Eramo & Sons, Inc. in order to assist the Division in meeting its goals for making repairs within the water distribution system; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute two construction contracts for the 2015 Water Main Repairs Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into two construction contracts with Travco Construction Inc. and John Eramo & Sons, Inc., for the 2015 Water Main Repairs Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute two construction contracts for the 2015 Water Main Repairs Project with the lowest, responsive, responsible, and best bidder, Travco Construction Inc., 4097 Venture Place, Groveport, Ohio 43125, in the amount of $430,694.00; and also to the second lowest, responsive, responsible, and best bidder, John Eramo & Sons, Inc., 3670 Lacon Road, Hilliard, Ohio 43026, in the amount of $493,597.50; in accordance with the terms and conditions of the contracts on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $924,291.50 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6629, as indicated on attachment "ORD1947-2014 Transfers"
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SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as indicated on attachment "ORD1947-2014 Transfers".
SECTION 4. That an expenditure up to $924,291.50 is hereby authorized for the 2015 Water Main Repairs Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690521-100004 (New Funding), Object Level Three 6629, OCA Code 665214, as follows:
Vendor Amount
Travco Construction Inc. $430,694.00
John Eramo & Sons $493,597.50
Total $924,291.50
SECTION 5. That said construction companies shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.