Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. in the amount of $331,322.97 to encumber funds in connection with the UIRF South Linden Alleys Street Lighting Project. The project will include installation of approximately 287 100 watt, 120 volt street lights in the alleys of the South Linden area of Columbus. This lighting will be primarily attached and powered by AEP. However, they will be owned by the City of Columbus.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six (6) bids on August 13, 2014. These bids were received from: U.S. Utility Contractor Co. - $331,322.97, Asplundh Construction - $389,919.09, Jess Howard - $467,122.63, J. Ranck Electric - $566,317.40, Miller Cable - $644,050.00, and Complete General - $1,035,990.23.
The lowest and best bid was from U.S. Utility Contractor Co. for $331,322.97. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $331,322.97 for the installation of lighting directed by the Project Engineer, and $34,133 for inspection and prevailing wage, which will be paid the Electric G.O. Bonds Fund, Fund 553. (365,455.97)
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1606689, expires: 1/22/2016, FBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. for the South Linden Alleys Street Lighting Project for the Division of Power; to authorize the transfer and expenditure of $365,455.97; and to amend the 2014 Capital Improvements Budget. ($365,455.97)
Body
WHEREAS, six (6) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 13, 2014 for the construction of the UIRF South Linden Alleys Street Lighting Project; and
WHEREAS, U.S. Utility Contractor Co., was selected as the lowest, responsive, responsible and best bidder; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to install approximately 287 street lights in the alleys of the South Linden area of Columbus; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund, Fund 553 for the UIRF South Linden Alleys Street Lighting Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund, to install overhead street lighting in the alleys of the South Linden area of Columbus; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the UIRF South Linden Alleys Street Lighting Project with U.S. Utility Contractor, Inc. 3115 E. 17th Ave. Columbus, Ohio 43219; in the amount of $331,322.97 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to pay up to a maximum amount of $331,322.97 in construction costs and $34,133.00 in inspection costs.
SECTION 2. That the City Auditor is hereby authorized to transfer $365,455.97 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100000 (Voted Carryover) | 440007| Urban Infrastructure Recovery Program | $365,455.97
TRANSFER TO:
Project | OCA | Project Name | Amount
440007-100005 | 530705 | UIRF - South Linden Alleys SL | $365,455.97
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 440007-100000 (Voted Carryover) | Urban Infrastructure Recovery Program | $978,860| $613,404 | -$365,456
553 | 440007-100005 | UIRF - South Linden Alleys SL | $0 | $365,456 | +$365,456
SECTION 4. That an expenditure up to $365,455.97 is hereby authorized for the UIRF South Linden Alleys Street Lighting Project for Dept./Div. 60-07, Project No. 440007-100005, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
553 | Electricity G.O. Bonds Fund | 440007-100005 | UIRF South Linden Alleys Street Lighting Project | 530705 | $365,455.97
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated
with this ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.