Explanation
BACKGROUND: This ordinance is for the option to purchase Hewlett Packard Computers and Accessories for the Department of Technology and other city agencies. This contract is necessary in order to purchase Hewlett Packard Computers and Accessoriesfor for the various agencies throughout the City. The proposed contract will be in effect from the date of execution by the City to and including April 30, 2017. The contract may be extended for one (1) additional one (1) year or a portion thereof, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 31, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005507). Two hundred sixty four (264) bids were solicited (MBR: 5; M1A: 10; F1: 1; AS1: 1). Five (5) bids were received (AS1: 1; M1A:1; MBR:1).
The Purchasing Office is recommending award of the contract to the overall lowest, responsive, responsible and best bidder:
Smart Solutions, Inc. (AS1) CC# 341403269, exp. 02/05/2015
Total Estimated Annual Expenditure: $500,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because the current contract for Hewlett Packard Computing Hardware will expire on September 30, 2014. Without emergency action, no less than 37 days will be added to this procurement cycle and the ability to provide needed Hewlett Packard Computers and Accessories for various city agencies will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Technology and other city agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Hewlett Packard Compu...
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